Job Summary

We are seeking a highly organized and dependable Executive Assistant to provide administrative and clerical support to leadership and help keep daily office operations running smoothly. The ideal candidate communicates professionally, handles sensitive information with discretion, and can manage competing priorities while maintaining accuracy and attention to detail.

Responsibilities

- Manage calendars and appointments using Microsoft Outlook Calendar; coordinate meetings and help keep schedules up to date.

- Handle incoming calls and messages with strong phone etiquette, including use of multi-line phone systems.

- Provide front desk and customer service support, greeting visitors and responding to routine inquiries.

- Prepare, format, proofread, and organize correspondence, reports, and other business documents.

- Perform accurate typing, data entry, filing, and general clerical tasks.

- Support bookkeeping activities and maintain organized financial and administrative records; use QuickBooks as needed.

- Use Microsoft Office and Google Workspace to create documents, manage information, and support team workflows.





- Prepare and route documents for electronic signatures using DocuSign.

- Maintain orderly digital and physical files, protect confidential information, and follow established office procedures.

- Assist with additional administrative projects and day-to-day office needs as assigned.

- Must be able to work from downtown office full time.

Experience

- Previous administrative, clerical, or office experience is preferred.

- Experience with customer service, front desk duties, and multi-line phone systems is an asset.

- Familiarity with Microsoft Office, Google Workspace, and Microsoft Outlook Calendar is preferred.

- QuickBooks, bookkeeping, and DocuSign experience are helpful.

- Strong organizational skills, proofreading ability, accurate typing, and attention to detail are essential.

- Skilled communication, sound judgment, discretion, and the ability to manage multiple tasks are required.

- Reporting as required

Pay: $35,300.00-$50,400.00 per year

Work Location: In person

📌 Executive Assistant (Toronto)
🏢 MVP Health Care
📍 Toronto