The Prince Edward Island Soccer Association (PEISA) is seeking a highly organized and detail-oriented Finance & Operations Coordinator to support financial administration, registration systems, and program operations.

Reporting to the Executive Director, the successful candidate will play an important role in ensuring the smooth administration of PEI Soccer programs, competitions, and financial processes.

Key Responsibilities:

Financial Administration

- Enter invoices and expenses into SAGE accounting software ensuring proper authorization and coding.
- Process expense claims.
- Prepare payment runs (cheques or electronic transfers) for authorized approval.
- Record deposits and apply incoming payments to appropriate accounts.
- Reconcile financial information between SAGE and RAMP registration systems.
- Assist with monthly bank reconciliation and financial reporting.
- Maintain organized financial records in accordance with audit requirements.

Registration & Membership Administration

- Manage the RAMP online registration system used by clubs and players across the province.
- Create and maintain registration packages for programs and competitions.
- Record e-transfers, fundraising payments, and program fees to player accounts.
- Provide administrative support to clubs using the registration system.
- Follow up with players/families regarding outstanding registration fees.
- Process membership transfers between clubs.

Program & Event Support

- Assist with organizing Provincial Championships and major events.
- Support logistics for regional and national competitions.
- Coordinate logistics for soccer camps and development programs.
- Assist with scheduling, facility bookings, and participant communication.
- Support the PEI FC and indoor program registration and scheduling.

Communications & General Administration

- Maintain and update PEI Soccer’s website and social media platforms.
- Respond to inquiries from members and the public.




- Manage online store inventory and merchandise ordering.
- Assist with the annual PEI Soccer Awards program.
- Order uniforms, training equipment, and office supplies.
- Support meeting logistics including venue bookings and materials.
- Assist the Executive Director with administrative projects as needed.

Qualifications

- Post-secondary degree or diploma in Accounting, Business Administration, or a related field.
- Experience with accounting software (SAGE preferred).
- Strong understanding of bookkeeping and financial administration.
- Excellent organizational skills and attention to detail.
- Ability to manage multiple tasks and meet financial deadlines.
- Experience in non-profit or sport administration is considered an asset.
- Experience with membership or registration systems (RAMP or similar) is an asset.

Position Details

- Full-time salaried position
- Salary hiring range: $40,000 - $50,000
- Benefits package including medical insurance, pension and paid vacation
- Reports to the Executive Director
- Works collaboratively with staff and the Board

Graduate Mentorship Prospect This position may be eligible for support through the SkillsPEI Graduate Mentorship Program, which helps recent graduates gain meaningful work experience in their field of study. Applicants who meet the program eligibility requirements are encouraged to apply.

How to Apply

Interested applicants should submit a resume and cover letter outlining relevant experience via email to Jason Eden at [email protected]. Applications will be accepted until the position is filled.

PEISA is committed to promoting a diverse workplace culture. We encourage applications from the BIPOC community, persons with disabilities, and other under-represented groups. Where requested, we will provide accommodation to candidates for all aspects of the recruitment and selection process.

Pay: $40,000.00-$50,000.00 per year

Benefits

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

Work Location: In person

📌 Finance & Operations Coordinator (Charlottetown)
🏢 The Prince Edward Island Soccer Association
📍 Charlottetown