Avestin, Inc. is a manufacturer of pharmaceutical equipment. We have a clean, bright facility in Ottawa, Ontario, and manufacture precision machinery with almost 100% export. See www.avestin.com

We are looking for a highly organized and detail-oriented lmport and Export Coordinator to manage our domestic and international shipping activities from order preparation through final delivery.

The successful candidate will be responsible for coordinating incoming and outgoing shipments, preparing shipping and customs documentation, invoicing customers, working with freight carriers and customs brokers, and ensuring that all international transactions comply with applicable shipping and trade requirements.

Key Responsibilities - Shipping & Logistics

- Coordinate and process domestic and international shipments worldwide.
- Prepare shipments for courier, freight, air, ocean, and other transportation methods as required.
- Select appropriate shipping methods, carriers, and service levels based on customer requirements, cost, delivery timelines, and destination.
- Prepare commercial invoices, packing lists, certificates of origin, airway bills, and other required shipping documentation.
- Ensure shipments are properly packaged, labelled, documented, and prepared for transportation.
- Coordinate with freight forwarders, couriers, customs brokers, carriers, and customers.
- Track shipments and proactively address delays, damages, customs issues,



and other delivery problems.
- Ensure shipments meet applicable destination-country requirements.
- Maintain accurate shipping records and documentation.
- Perform overlapping duties and manage competing priorities.
- Answer incoming calls and respond to customer inquiries.

International Trade & Customs

- Work with customs brokers and freight forwarders to facilitate customs clearance.
- Assist with determining and documenting appropriate HS/tariff classifications, country of origin, values, and other information required for international shipments.
- Prepare documentation for letters of credit and other international payment arrangements.
- Review letters of credit and ensure shipping documents comply with specified requirements and deadlines.
- Coordinate with banks, customers, freight forwarders, and internal staff regarding international transactions.
- Maintain appropriate records for import/export transactions.
- Stay current with changes to customs, import/export/, and international shipping requirements.

Ability to speak French, Spanish or Mandarin is an asset. Job Types: Full time, Permanent

Pay: $60,000.00-$80,000.00 per year

Benefits

- Dental care
- Extended health care
- Life insurance

Ability to commute/relocate:
- Ottawa, ON: reliably commute or plan to relocate before starting work (required)

Work Location: In person

📌 Import/Export Coordinator (Ottawa)
🏢 Avestin
📍 Ottawa