Location: Thunder Bay,Ontario, Canada

Department: Supply Chain / Operations

Reports To: Product Manager /Plant Manager

Position Type: Full-Time

Level: Junior Management

Position Summary The Junior Supply Chain Manager is responsible for supporting and overseeing the company's overall day-to-day supply chain management including and not limited to; purchasing activities, logistics oversight, inventory planning and review, and other transportation related activities.

This position will have a strong focus on the oversight of current logistics activities, management and reconciliation of purchase orders, maintaining accurate information within the company's ERP systems, and coordinating activities between purchasing, production, warehouse, logistics, suppliers, carriers, and customers.

The successful candidate will be expected to work hands-on with the operational team, identify and resolve supply chain issues, maintain accurate records, and provide additional operational support and complete overflow tasks as required to ensure the business operates efficiently.

Purchasing & Purchase Order Management

· Create, modify, update, and reconcile purchase orders in accordance with company requirements.

· Ensure purchase orders accurately reflect quantities, pricing, delivery requirements, freight costs, and applicable terms.

· Maintain strong working relationships with current and prospective suppliers

· Review purchase orders against supplier confirmations, invoices, records, and other supporting documentation.

· Investigate and resolve purchase order discrepancies, including pricing, quantities, freight, and receiving differences.

· Maintain accurate and up-to-date purchase order records.

· Monitor open purchase orders and follow up with suppliers regarding outstanding orders and expected delivery dates.

· Assist with purchasing activities and supplier communication as required.

· Escalate significant purchasing or supply issues to management.

· Assist with obtaining quotations and evaluating supply options when required.

· General familiarity of INCO Terms and shipping terms not a requirement but an asset.

ERP & Data Management

· Maintain accurate and timely information within the company's internal ERP and business management systems.

· Create, update, and maintain purchase orders, inventory information, supplier information, shipping information, and other relevant system records.

· Reconcile ERP information with physical inventory, receiving records, purchase orders, shipping documentation, and supplier invoices.

· Identify and correct discrepancies within ERP records.

· Ensure transactions and operational information are entered accurately and in a timely manner.

· Generate and review reports from the ERP system to support purchasing, inventory, logistics, and management decisions.

· Assist with improving the accuracy, consistency, and usability of supply chain information within the ERP system.

Logistics Department Oversight

· Provide day-to-day managerial oversight of the logistics department.

· Track and monitor current inbound and outbound logistics activities.

· Coordinate shipments, deliveries, pickups, carriers, and transportation requirements.

· Ensure materials and finished products are moved efficiently and according to required schedules.

· Work closely with warehouse and production personnel to coordinate shipping and receiving activities.

· Monitor carrier performance, delivery schedules, freight costs, and service issues.

· Follow up on delayed, damaged, incomplete, or otherwise problematic shipments.

· Ensure appropriate shipping and receiving documentation is completed and maintained.

· Assist logistics personnel with prioritization and problem resolution.

· Identify opportunities to improve logistics efficiency and reduce unnecessary transportation costs.

· Escalate significant operational, staffing, safety, or transportation issues to management.

Inventory & Materials Management

· Monitor inventory levels and material requirements to support uninterrupted production.

· Assist with inventory planning, replenishment, and material forecasting.

· Identify potential shortages, excess inventory, and supply risks.

· Coordinate with purchasing and production to ensure required materials are available when needed.

· Assist with physical inventory counts and investigate discrepancies.

· Reconcile inventory information between physical counts and ERP records.

· Monitor material movement between receiving, warehouse,



production, and shipping areas.

Production & Operations Support

· Work closely with production, warehouse, purchasing, logistics, sales, and management teams.

· Coordinate material availability with production requirements.

· Help identify and resolve supply chain issues that could affect production or customer deliveries.

· Support production scheduling by ensuring materials and logistics requirements are understood and coordinated.

· Provide operational support during periods of increased workload, staffing shortages, or unexpected operational demands.

· Complete other overflow and other reasonable operational tasks as required by management to support the overall business.

Supplier & Carrier Coordination

· Communicate with current and prospective suppliers regarding pricing, availability, lead times, delivery schedules, and order status.

· Monitor supplier performance and identify recurring supply or delivery issues.

· Coordinate with carriers and transportation providers regarding pickups, deliveries, schedules, and service issues.

· Maintain professional working relationships with suppliers, carriers, customers, and internal departments.

· Escalate recurring or significant supplier and carrier issues to management.

Supply Chain Improvement

· Identify opportunities to improve purchasing, logistics, inventory, ERP, and supply chain processes.

· Assist in developing and implementing improved procedures and standard operating practices.

· Monitor key performance indicators including freight costs, delivery performance, inventory accuracy, supplier performance, and order fulfillment.

· Assist management with supply chain reporting and analysis.

· Support continuous improvement initiatives throughout purchasing, logistics, warehouse, and production operations.

Compliance, Safety & Documentation

· Ensure supply chain and logistics activities are conducted in accordance with company policies and applicable Ontario and Canadian requirements.

· Support compliance with applicable workplace health and safety requirements.

· Promote safe material handling, warehouse, shipping, receiving, and transportation practices.

· Ensure required purchasing, shipping, receiving, inventory, and logistics documentation is accurate and maintained.

· Immediately communicate significant safety, compliance, or operational concerns to management.

Qualifications

· Post-secondary education in Supply Chain Management, Logistics, Business Administration, Operations Management, or a related field is preferred.

· Previous experience in supply chain, purchasing, logistics, inventory, warehouse operations, manufacturing, or transportation.

· Previous supervisory, coordination, or leadership experience is an asset.

· Experience working with ERP systems is strongly preferred.

· Strong Microsoft Excel and computer skills.

· Strong organizational and time-management skills.

· Excellent communication and interpersonal skills.

· Robust analytical and problem-solving abilities.

· Ability to prioritize multiple activities in a rapid-paced manufacturing environment.

· Strong attention to detail and accuracy.

· Valid driver's licence is an asset where required.

Core Competencies

· Organization & Attention to Detail – maintains accurate purchase orders, ERP records, inventory information, and documentation.

· Logistics Coordination – effectively manage staff to effectively coordinate and monitor inbound and outbound logistics activities.

· Leadership – provides direction, support, and oversight to logistics personnel.

· Problem Solving – identifies discrepancies and operational problems and works toward practical solutions.

· Communication – communicates effectively with suppliers, carriers, customers, employees, and management.

· Accountability – follows tasks through to completion and proactively addresses outstanding issues.

· Adaptability – able to respond to changing priorities and complete overflow tasks when required.

· Continuous Improvement – actively identifies opportunities to improve processes, reduce costs,



and increase efficiency.

Key Performance Indicators

· Purchase order accuracy and reconciliation.

· ERP data accuracy and timeliness.

· On-time shipment and delivery performance.

· Inventory accuracy.

· Material availability.

· Freight and transportation cost management.

· Supplier and carrier performance.

· Timely resolution of logistics and purchasing issues.

· Accuracy and completeness of purchasing, shipping, receiving, and inventory documentation.

· Effectiveness of logistics department coordination and oversight.

· Successful implementation of process improvements.

Working Environment

This position will involve a combination of office, warehouse, production, shipping, and receiving environments.

The Junior Supply Chain Manager is expected to be comfortable working directly with operational personnel while also performing administrative, purchasing, ERP, and analytical responsibilities.

The position may occasionally require flexibility outside normal working hours to address urgent logistics, transportation, supplier, production, or customer requirements.

Reporting & Supervisory Authority The Junior Supply Chain Manager reports directly to the Operations Manager / General Manager and is accountable for the effective coordination and oversight of purchasing, supply chain, inventory, and logistics activities.

Supervisory Authority The Junior Supply Chain Manager will provide day-to-day operational direction and oversight to logistics department personnel. This includes:

· Assigning and prioritizing daily logistics tasks.

· Coordinating workload and scheduling within the logistics function.

· Providing direction and guidance to logistics employees regarding shipping, receiving, transportation, and material movement.

· Monitoring completion and quality of assigned work.

· Ensuring established logistics procedures and company policies are followed.

· Addressing routine operational issues and resolving day-to-day workflow problems.

· Providing coaching, feedback, and performance-related input to logistics employees.

· Escalating significant performance, attendance, safety, conduct, or staffing concerns to the Operations Manager / General Manager.

· Supporting training and onboarding of logistics personnel as required.

· Coordinating coverage and reallocating work when operational requirements change.

The Junior Supply Chain Manager does not have independent authority to hire, terminate, change compensation, issue formal disciplinary action, or make significant changes to company policies unless specifically authorized by the Operations Manager / General Manager.

The position is expected to exercise appropriate judgment and take immediate action on routine operational matters within its authority, while escalating matters that have significant financial, personnel, safety, customer, or operational implications to management.

Management Responsibility

Although this is a junior management position, the role is expected to take ownership of the day-to-day performance of the logistics function and proactively communicate issues, risks, and opportunities to senior management.

The Junior Supply Chain Manager is responsible for managing the work and workflow of the logistics function, while the Operations Manager / General Manager retains overall management authority and final decision-making responsibility for significant personnel, financial, and operational matters.

Position Objective The overall objective of the Junior Supply Chain Manager is to ensure the company's purchasing, supply chain, ERP, inventory, and logistics activities are accurately managed and effectively coordinated to support production and customer requirements.

The position provides hands-on oversight of the logistics department while maintaining accurate purchasing and ERP information, resolving discrepancies, supporting operational requirements, and completing additional duties as required to ensure the efficient operation of the business.

ECO Carbon Foam is willing to provide training to the right individual with a strong preliminary background and who demonstrates a willingness to learn the core activities of the position.

Compensation

· $23 to $30 per hour pending background and experience

· Benefits after probation

· Eligible for Overtime

Promotion Opportunity

· Become part of the core Production Manager Team

Pay: $23.00-$30.00 per hour

Expected hours: 44.0 per week

Benefits

- Dental care
- On-site parking

Work Location: In person

📌 JUNIOR SUPPLY CHAIN MANAGER (Rosslyn)
🏢 Eco Carbon Foam
📍 Rosslyn