Job Summary The Office Administrator role is part of a cross-functional team driving the design, development, and manufacturing of novel medical devices. The position includes diverse responsibilities spanning bookkeeping, administrative duties, facility upkeep, and document control. The role requires a versatile individual with a positive attitude, professional approach, energy, and enthusiasm.

Responsibilities

- Pull data reports weekly and on demand (S&OP;, purchase orders, timesheet, project labor and expenses).

- Resolve data issues and project billing questions.

- Coordinate with Finance team to prepare monthly P&L; reports.

- Support client invoice preparation.

- Report project financial data.

- Set up/maintain shipping accounts.

- Answer and route incoming telephone calls.

- Welcome on-site visitors, determine the nature of their business, and announce them to the appropriate individual(s).

- Coordinate on-site meetings, including ordering of refreshments and/or meals and conference room setup/cleanup.

- Handle other clerical/administrative duties as needed, such as filing, photocopying/scanning, and mailing.

- Provide ad hoc administrative assistance for the on-site engineering team.





- Support the Social Committee in organising and coordinating employee social activities and events.

- Assist with facilities issues as needed.

- Perform other duties as assigned.

Experience

- High School Diploma or equivalent.

- Minimum of 1-2 years’ experience in a corporate environment.

- Strong communication and organizational skills.

- Team player with the ability to manage multiple priorities.

- Detail-oriented and comfortable working in a regulated industry.

- Proficient in MS Office suite.

- Advanced level of oral and written French.

- Regular on-site presence is an essential requirement of this position to effectively support employees and workplace activities.

- Advanced level of English, to interact with customers and suppliers who are mainly international. To comply with international industry standards.

- Ability to complete routine responsibilities independently while seeking guidance on new or unfamiliar assignments.

Expected hours: 40.0 per week

Perks

- Casual dress

- Dental care

- Extended health care

- Vision care

Work Location: In person

📌 Office Administrator (Montreal)
🏢 Agile MV
📍 Montreal