We are seeking a dedicated and detail-oriented experienced Real Estate Legal Assistant to join our team. The ideal candidate will support our lawyers in real estate and corporate-commercial matters.
Responsibilities
- Working closely with the lawyer on real estate files to establish and maintain trusting client relationships while delivering a high level of service.
- Practice management, including proactively managing lawyers’ workflow and schedule.
- Assisting with opening, maintaining, and putting away files, in conjunction with administrative assistants in the group.
- Processing incoming and outgoing email and managing bring forwards.
- Independently managing and coordinating multiple real estate transactions each month, from initiation to completion.
- Scheduling appointments and meetings, photocopying materials, booking meeting rooms, etc.
- Maintaining and organizing files with a robust follow up system.
- Preparing fund summaries for files.
- Updating and maintaining client/matter lists.
- Demonstrating a team attitude with an accountability and confidentiality to clients to achieve goals of the Firm.
- Actively supporting the Legal Support Team in accordance with the Firm’s standards and best practices
- Other duties as assigned.
Qualifications
- Post-secondary education in business or related discipline. Legal Administration and/or Law Clerk Diploma strongly preferred.
- Minimum of one (1) year of experience as a Real Estate Assistant
- Excellent organizational and time-management skills to handle multiple transactions simultaneously.
- Strong understanding with Teraview.
- Strong attention to detail and a commitment to delivering high-quality work.
- Strong interpersonal and communication skills (both verbal and written).
- Excellent technical proficiency in Microsoft Office applications.
- Knowledge of Closer is preferable but not required.
- Knowledge of accounting/docketing systems and document management systems
- Seasoned organizational/follow up skills; attention to detail, proofreading and accuracy are required.
- Professional client and telephone manner and a proven track record of working with confidential information.
- Able to work independently in a rapid-paced, team-oriented environment.
- Must have seasoned problem-solving skills, the ability to work with little instruction or supervision and be highly motivated.
- Able to meet deadlines, work well under pressure and take initiative using sound judgment.
- Professionalism demonstrated with colleagues, clients both in person and conversing by phone.
- Able to work under pressure to meet deadlines, remain calm with a sense of urgency while maintaining a positive team driven work ethic
Wage to commensurate with experience. Your resume will be held confidential. Job Types: Full-time, Permanent
Pay: $47,840.00-$65,000.00 per year
Benefits
- Casual dress
- Company events
Application question(s):
- I have worked in a law firm as a real estate legal assistant. Yes or No