Position Summary The Shipping, Receiving & Warehouse Coordinator is a cross-functional operational role responsible for the efficient management of shipping, receiving, inventory, warehouse organization, and material handling activities across the organization. The position primarily supports the Lubricant warehouses, Mechanic & Fabrication Shop, and rental asset operations, while providing general operational support to the Fuel and Propane departments as required. This is a hands-on position that requires someone who is organized, dependable, pays attention to detail, and can manage a variety of priorities throughout the day.

Key Responsibilities

Shipping & Receiving

- Coordinate all inbound and outbound shipments, including products, parts and equipment.
- Verify quantities, condition, and documentation for incoming and outgoing shipments.
- Prepare, package, label, and secure materials for transportation.
- Coordinate carrier pickups and deliveries and maintain accurate records.
- Identify and report shortages, damages, discrepancies, and other issues.

Inventory & Warehouse Management

- Maintain accurate inventory records and conduct regular physical counts and cycle counts.
- Manage inventory levels, locations, product organization, and replenishment requirements.
- Maintain clean, safe, and organized lubricant warehouses, shop parts rooms, shipping areas, and storage locations.
- Complete basic reordering of approved recurring consumables and identify larger or non-routine purchasing requirements.
- Assist with inventory audits, transfers, and identification of obsolete, excess, or damaged inventory.

Rental Asset Management

- Coordinate the receipt, preparation, shipment, and return of rental fuel and propane tanks.
- Ensure rental assets are clean,



presentable, properly equipped, and accompanied by the required documentation before shipment.
- Inspect and document the condition of assets before dispatch and upon return.
- Identify, photograph, and report damage, missing components, or other issues and coordinate required cleaning, repair, or refurbishment.
- Maintain a consistent standard of presentation and condition for all rental assets.

Regulatory Compliance

- Ensure shipments are accompanied by the appropriate shipping documentation.
- Follow applicable TDG, WHMIS, transportation, and product-handling requirements.
- Work closely with the Health, Safety & Compliance Manager to maintain an accurate and current library of shipping and regulatory documentation.
- Identify documentation or compliance issues and ensure they are addressed before shipments proceed.

Operational & Cross-Departmental Support

- Provide local delivery and pickup support as required.
- Assist with general yard, cardlock, warehouse, and facility organization and maintenance.
- Provide general support to the Mechanic & Fabrication Shop within the individual's training and capabilities.
- Operate forklifts, loaders, skid steers, pallet jacks, company vehicles, and other equipment where trained and authorized.
- Support Fuel, Propane, Lubricants, Dispatch, Sales, Accounting, Mechanics, Fabrication,



and other departments as operational requirements dictate.
- Perform other duties as assigned in support of the organization's broader operational objectives.

Position Requirements

- Valid Class 5 driver's licence.
- Previous experience in shipping, receiving, warehousing, inventory, or logistics.
- Robust organizational skills and attention to detail.
- Ability to maintain accurate records and manage competing priorities.
- Basic computer and inventory-system proficiency.
- Ability to safely lift and handle materials weighing more than 50 lbs.
- Willingness to complete required safety and regulatory training.

Assets: Forklift certification, TDG/WHMIS training, petroleum or lubricant experience, inventory-management experience, shipping documentation/freight experience, dangerous-goods experience, or experience with fuel and propane tanks.

Role Expectations

This position is intended to be a hands-on, accountable operational resource. Success in the role requires maintaining organized and accurate inventory, ensuring shipments and rental assets are properly prepared and documented, maintaining high standards of cleanliness and presentation, and responding effectively to the changing needs of a multi-department petroleum distribution operation. The position is expected to work collaboratively across departments, with priorities driven by safety, regulatory compliance, customer requirements, shipping and receiving needs, and overall operational urgency

Pay: $18.47-$27.68 per hour

Expected hours: 40.0 per week

Benefits

- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Vision care

Work Location: In person

📌 Shipping, Receiving & Warehouse Coordinator (Saskatoon)
🏢 Polar Oils
📍 Saskatoon