Job Summary:

Subcontractor Administrator supports subcontractor onboarding, contract administration, and compliance management, including agreements, documentation, and invoicing. Serves as a liaison between subcontractors and project teams while ensuring accurate records, timely processing, and audit readiness.

Responsibilities:

- Coordinate and manage the Subcontractor pre-qualification process

- Administer and distribute Master Agreements for Subcontractors

- Review Agreement modifications providing advice and interpretation to Ops team

- Analyze and manage required compliance documents including contractor’s license, certificates of insurance, insurance endorsements & lien releases

- Issue Work Authorizations & Change Orders

- Review and process Subcontractor monthly invoices

- Review of Contracts for Subcontractor

- Assist Subcontractors & Bosch PM’s with contract or status inquiries

- Support month-end and year-end close activities

- Monitor timely submission of Certified Payroll & OCIP as related to compliance

- Maintain compliant audit files and support internal and external audit requests

- Maintain current knowledge of relevant subcontract procedures and practices

- Special projects as assigned

- Other duties as assigned

Required Qualifications:

- At least 3 years of experience in a construction environment, specifically in insurance, contract management, or compliance

- Strong proficiency in Microsoft Office applications, including Word, Excel, and Outlook

- Ability to manage and analyze compliance documents, including contractor licenses, certificates of insurance, and lien releases

- Excellent attention to detail for maintaining compliant audit files and supporting internal and external audit requests

- Demonstrated ability to work under pressure, multi-task, and meet deadlines





- Solid organizational and time-management skills to coordinate the Subcontractor pre-qualification process and manage compliance activities

- Customer service-focused mindset to assist Subcontractors and internal teams with inquiries

- Excellent communication and interpersonal skills to collaborate with the operations team and other stakeholders

- Construction projects accounting experience

Preferred Qualifications:

- Bachelor’s Degree in Business Administration, Contract Management, or a related field

- At least 5 years of experience in a construction environment, specifically in insurance, contract management, or compliance

- Experience with Certified Payroll and Owner-Controlled Insurance Programs (OCIP)

- Knowledge of subcontractor procedures, practices, and compliance standards

- Familiarity with month-end and year-end close activities in a contract or compliance environment

- Previous experience managing and interpreting Master Agreements or agreement modifications

- Experience supporting special projects related to contract or compliance management

- Experience with Microsoft D365

Physical Demands:

In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of the job.

- Must be able to effectively communicate, (ie see, hear, speak and write clearly) in order to communicate with colleagues and/or customers; manual dexterity required for occasional reaching, lifting of light office objects, and operating office equipment

Working Conditions:

In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job.

- The office is clean, orderly, properly lighted and ventilated. Noise levels are considered low to moderate

Salary Range: $75,000 - $85,000 DOE

📌 Subcontract Administrator (British Columbia)
🏢 Paladin Technologies
📍 British Columbia