Company Details Company Name: ICE Improvements Industry: Construction

Location:
Vaughan Employment Details

Working Hours
9am to 5pm Monday to Friday Summary Of Duties Maintain organized project files (contracts, permits, drawings, change orders, invoices) Manage emails, phone calls, and general correspondence with clients and vendors Handle incoming calls and emails with professionalism and courtesy. Schedule jobs and maintain the Outlook Calendar Perform clerical tasks, including data entry, document management, and proofreading. Organize files and keep an efficient digital filing system.



Collaborate with team members to meet project deadlines Prospecting Organizing CEO Calendar Track purchase orders and expenses Social Media Maintain cost tracking spreadsheets Creating proposals or quotes templates Assisting with procurement or material ordering Preparing Invoices Qualifications Demonstrated experience in an administrative position. (Minimum 4 years) Strong organizational skills and ability to prioritize tasks effectively. Friendly and professional customer service skills. Keen attention to detail for data entry and proofreading tasks. Ability to work independently while communicating effectively with the team. Contracts & subcontracts Billing & invoicing Experience tracking project schedules and maintaining project logs Proficient in Microsoft Office (Excel, Word, Outlook) and construction management software (e.g. Jobber) Robust organizational skills with the ability to manage high-volume documentation and tight deadlines Excellent written and verbal communication skills

📌 Administrative Coordinator (Vaughan)
🏢 TDSB Community Services
📍 Vaughan