About the Prospect

- Oversee and ensure that all accounts payable and purchasing documents are processed efficiently, accurately, and in a timely manner.
- Provide internal and external customer service.
- Review AP invoice coding to ensure:
- Costs and taxes are captured properly.
- Invoices have appropriate approval from Operations.
- No duplicate invoices or payments exist.
- Vendor tax registration numbers are validated.

- Log and resolve AP system issues with IT Support.
- Manage all month-end AP accruals and perform month-end close routines for associated AP reporting.
- Reconcile the AP subledger to the General Ledger and resolve any variances identified within 10 days of month-end close.
- Prepare monthly reporting of key performance indicators for Operations and present findings to the Operations team and management (e.g., cost analysis to census).
- Ensure all outstanding cheques over 60 days are cleared (voided or re-issued if needed).
- Review month-end payables to ensure all outstanding items over 90 days have been resolved.
- Review month-end records to ensure no future-dated invoices exist.
- Process expense reports.
- Reconcile expense reports to credit card statements and process all credit card payments.
- Manage new supplier credit applications, new vendor invoice approvals,



and EFT payment setup.
- Balance all AP intercompany transactions.
- Prepare daily bank deposit slips and process cheque deposits through the office bank machine.
- Continuously identify opportunities to strengthen internal controls, improve AP processes, and reduce rework/manual work.
- Support the rest of the accounting team as required.
- Assist with other duties or special projects assigned by management.

About You

- Excellent written and verbal communication skills.
- Minimum 5 years of related experience.
- Strong data entry skills, with an emphasis on efficiency and accuracy in a high-volume environment.
- Proficiency with accounting systems: NetSuite and QuickBooks.
- Excel skills required; PivotTables and VLOOKUP desirable.
- Ability to work overtime during month-end/year-end close, if needed

Pay Range

$25 - $27 / hour

This position for employment is for a current vacancy with Vaco/Highspring’s client. You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

📌 AP Temp (Canada)
🏢 Vaco
📍 Canada