Administrative Assistant, Academic (III)

Regular/Temporary

Temporary

Location

HSC- Central Campus

Open Date

2026/10/07

Job Type

Limited Term (>12 months)

Close Date

2026/10/14

Employee Group

Unifor Unit 1, Staff

Favorite Job

Department

Educ Bhsc

Full/Part Time

Full-Time

Salary Grade/Band

Grade 6

Salary Range

$26.99 - $38.03 (hourly)

Job Code

JD0677

Existing Vacancy

Yes - Backfilling as Existing

Contract Duration

12.2 Months

Target Number of Openings

1

35

Schedule

8:30am to 4:30pm, Monday to Friday

Education Level

2 year Community College diploma in Office Administration or related field of study.

Career Level

Requires 3 years of relevant experience.

Job Description

Administrative Assistant, Academic (III)

JD 0677

The Honours Health Sciences Program (HHSP) within the Faculty of Health Sciences at McMaster University is recognized for its innovative, student-centred approach to learning and its commitment to developing future leaders in health, healthcare, research, and related fields. Through an inquiry-based curriculum, interdisciplinary collaboration, and experiential learning opportunities, the program supports students in developing critical thinking, leadership, communication, and problem-solving skills that prepare them for diverse career paths and further professional or graduate studies.

The Administrative Assistant, Academic (III) plays an integral role in supporting the day-to-day operations of the Honours Health Sciences Program, contributing to a positive and responsive academic setting for students, faculty, staff, and community partners.



This position serves as a key point of contact for program inquiries, provides administrative support for academic and student-related activities, and assists with the coordination of meetings, events, and program initiatives.

Reporting to the Program Manager, the Administrative Assistant, Academic (III) provides a full range of administrative support to the Honours Health Sciences Program team and works collaboratively with faculty, staff, students, and external stakeholders to support the program's academic and operational objectives.

Job Summary:

Responsible for providing administrative support for an academic program or department. Plans and coordinates a variety of academic program or department events and activities and is also accountable for monitoring the graduate program budget and forecasting financial gains and shortfalls. Performs the duties of the position in accordance with established policies, procedures, and calendar of events. Responsible for ensuring adherence to quality standards and procedures for short-term staff.

Purpose and Key Functions:

- Identify and analyze problems with the program and prepare recommendations for review and approval.




- Investigate questions and resolve problems concerning program, curricula, and admissions.
- Inform faculty of student eligibility for funding opportunities and discuss funding scenarios and scholarship options on a case by case basis.
- Advocate on behalf of students who require accommodations or non-standard arrangements with regards to funding and program requirements.
- Collect, analyze, assess, and summarize information relevant to the decision making process and develop recommendations for final approval and implementation.
- Identify external funding opportunities and identify candidates in the program who meet the criteria for these competitions.
- Plan and coordinate a variety of events and activities such as seminars, workshops, and conferences.
- Create financial projections and make adjustments to the program budget throughout the fiscal year.
- Deliver a variety of academic program or department presentations.
- Review and process applications for internal and external scholarship competitions and program admission.
- Compile and distribute application and admission files for review by the Admissions Committee.
- Assess and summarize the qualifications of eligible applicants and ensure that all applications are complete.
- Provide updates to applicants about the status of their application.
- Coordinate and organize regularly recurring events such as registration, timetabling, room bookings, examinations, committee meetings, and course material requests.
- Monitor and review program registrations and liaise with ot

📌 Administrative Assistant, Academic (Canada)
🏢 McMaster University
📍 Canada