Title: Development Coordinator

Reports to : Director of Development

Key Partners :Philanthropy Manager

Interfaces with : faculty, staff, parents, consultants, and service providers

Start Date : asap

Salary Range : $65,000 - $75,000, commensurate with experience - The School

Position Summary

The Development Coordinator is a key member of the Development team. This is a unique opportunity for a skilled administrator with strong operations and fundraising ambitions to elevate their experience.

Key Responsibilities

1. Database & Records Management (Advancement)

- Administer and maintain the Raiser’s Edge NXT database, ensuring data accuracy, system integrity, and controlled user access.
- Conduct regular data entry, clean-up, global updates, imports, and exports.
- Generate queries, reports, mailing lists, dashboards, and fundraising analytics.
- Provide expert support to the data managers in the Enrollment, Communications, and Academic departments.
- Provide training and troubleshooting support for Development team members.
- Coordinate data consistency across institutional systems.

2. Gift Processing & Financial Reporting

- Process, acknowledge, and receipt all donations, including one-time, recurring, in-kind, and share-based gifts in alignment with CRA regulations.
- Oversee recurring giving programs, send pledge reminders, and monitor lapsed donor follow-up.
- Reconcile monthly and annual donation reports with the Finance Department; support financial audits.
- Maintain and update online donation forms and giving platforms.

3. Prospect Research

- Maintain donor profiles.




- Actively support pipeline development for the team by supporting the Development Director with prospect research.

4. Donor Stewardship & Events

- Manage donor stewardship calendars and coordinate individualized follow-up activities.
- Support Development events by managing invitation lists, registration tracking, and donation reporting.
- Collaborate with the Communications team to ensure fundraising content and donor communications are accurate and up to date.

Required Skills & Qualifications

- 3-5 years of experience in database administration, advancement operations, or fundraising support.
- Advanced knowledge of Raiser’s Edge NXT.
- Familiarity with CRA gift receipting guidelines, donor data privacy, and record keeping standards.
- Demonstrated communications skills (oral and written).
- Ability to plan to ensure most efficient task completion outcomes.
- Flexible and adaptable and embraces change.
- Ability to handle confidential information with the utmost professional integrity.
- Respect, dignity and inclusion for all members of the community.
- Enthusiasm, eagerness and genuine interest in all aspects of the school’s success.
- Self-awareness, with a desire for constant self-improvement (goal-oriented).
- Proficient in advancement and productivity tools, including CRM platforms and donor databases.
- Flexible schedule with ability to attend evening events.
- Fluent in spoken and written English; additional languages an asset.
- Experience in an independent school or nonprofit setting is considered an asset.

**Application Process

📌 Development Coordinator (Vancouver)
🏢 Stratford Hall
📍 Vancouver