SRG is seeking an experienced Project Administrator to support ongoing construction, maintenance, turnaround, and expansion activities at a major SAGD facility in Northern Alberta. This is a site-based role working directly with Project Managers, Construction Managers, Superintendents, General Forepersons, payroll, HR, accounting, and client representatives. The successful candidate will play a key role in keeping day-to-day project administration accurate, organized, and moving efficiently. Strong experience with LEMs, onboarding, hire-ons, timekeeping, cost coding, workforce administration, documentation, and reporting is highly valued. Prepare, review, reconcile, and submit Labour, Equipment and Material (LEM) documentation. Collect and verify daily employee hours from supervisors and field leadership. Confirm labour hours are charged to the correct project, work order, purchase order, cost code, discipline, and work package. Verify equipment and vehicle usage prior to LEM submission and maintain supporting backup documentation. Assist Project Management with daily, weekly, and monthly cost reconciliation, progress billing support, and client‐required backup. Maintain organized records of signed and approved LEMs and work with payroll, accounting, supervision, and project management to resolve discrepancies. Coordinate site onboarding, mobilization, and new hire processing for incoming employees. Verify completion of company onboarding, site orientation, safety training, drug and alcohol testing, trade qualifications, certifications, and client‐specific requirements. Coordinate camp, flight, site access, security badge, and orientation requirements where applicable. Maintain accurate site manpower lists, daily headcounts, crew lists, and organizational charts. Track employees by trade,



classification, supervisor, project, area, shift, and rotation. Assist management with manpower forecasting, workforce planning, upcoming vacancies, and crew mobilization requirements. Track vacation, scheduled days off, absences, employee availability, travel changes, and shift changes. Maintain records of employee tickets, qualifications, and expiry dates and notify supervision of upcoming expirations. Coordinate with recruitment and field leadership regarding hire‐ons and upcoming manpower needs. Project Documentation & Reporting Maintain project filing systems and organized electronic and hard‐copy records. Assist with Daily Construction Reports, manpower reports, equipment reports, weekly reports, cost reports, productivity reports, and workforce summaries. Collect daily field information from Superintendents, General Forepersons, and other field leadership. Maintain project trackers, action‐item registers, distribution lists, correspondence, and meeting minutes. Assist with document control and ensure current project forms, procedures, templates, and records are available to the team. Prepare and distribute project meeting packages, spreadsheets, presentations, and client‐requested administrative information. Purchase Orders, Equipment & Project Support Assist with tracking purchase orders, project authorization numbers, field purchase requests, and supporting documentation.



Maintain equipment, vehicle, and rental lists and support equipment mobilization and demobilization tracking. Assist with tracking materials, consumables, miscellaneous project purchases, and supporting reimbursable documentation where applicable. Coordinate administrative documentation with procurement, accounting, payroll, and project controls. General Site Administration Provide day‐to‐day administrative support to the Project Manager, Construction Manager, Superintendents, and field leadership. Maintain professional communication with employees, client representatives, internal departments, and external service providers. Coordinate meetings, project correspondence, document distribution, scanning, filing, and record retention. Maintain confidentiality of employee, payroll, commercial, and project information. Support additional administrative requirements necessary for safe and successful project execution. Previous experience as a Project Administrator, Construction Administrator, Site Administrator, Project Coordinator, Timekeeper, or similar role within industrial construction. Experience at a SAGD, oilsands, refinery, upgrader, petrochemical, pipeline, or major industrial facility is strongly preferred. Experience preparing and processing LEMs, construction timekeeping, cost coding, and workforce onboarding is strongly preferred. Solid working knowledge of Microsoft Excel, Word, Outlook, and Teams. Strong Excel skills and the ability to work confidently with project trackers and large amounts of information. Excellent attention to detail with the ability to accurately enter, review, reconcile, and follow up on data. Strong organizational, document‐management

📌 Project Administrator (Canada)
🏢 SITE
📍 Canada