Land acknowledgement:

Oak Valley Health is honoured to provide care on the traditional and treaty territory of the Anishinaabeg, and acknowledge our closest Indigenous communities, the Chippewas of Georgina Island and the Mississaugas of Scugog Island. The land is encompassed within Treaty 13, Treaty 20, and the Williams Treaty. Today, this area is home to many diverse Indigenous Peoples, and we acknowledge the health disparities and barriers Indigenous Peoples face in accessing care. To support true healing, we are committed to understanding these challenges, learning from Indigenous knowledge, and taking action together to improve protected and equitable health care for current and future generations.

Who you are:

You encompass Oak Valley Health's core values and live the words of respect, trust, commitment, compassion and courage. You are a patient and/or client centered individual who performs at an exemplary standard. You are a team player with excellent communication, critical thinking and prioritization skills.

Posting Closing Date:

EOD October 15th

What we are looking for:

The Research Ethics Board & Regulatory Coordinator is responsible for day-to-day operations of the Ethics Office, supporting the Oak Valley Health Research Ethics Board (OVH REB), and provide regulatory support to the Office of Research. This role will provide administrative support to the REB Chair and Vice-Chair in carrying out their responsibilities, including the coordination and preliminary review of submissions, identification and analysis of ethical and regulatory issues, preparation of materials for review, documentation and communication of REB decisions, follow-up with investigators, and support for the effective and consistent operation of the REB.





The Research Ethics Board & Regulatory Coordinator is responsible for: Providing administrative support to the REB Chair and Vice-Chair in carrying out their responsibilities, including the coordination and preliminary review of submissions, identification and analysis of ethical and regulatory issues, preparation of materials for review, documentation and communication of REB decisions, follow-up with investigators, and support for the effective and consistent operation of the REB.

Perform reviews of research ethics submissions, providing recommendations, advice, and discussions for the OVH REB, in accordance with the regulations and guidelines governing human research participants protection. Providing consultation to staff and researchers regarding the ethics review process and the required obligations according to institutional, national, and provincial requirements and guidelines. This includes departmental educational support, education support to Board of Record sites, and creating quality reports and metrics.

Scheduling REB meetings, confirmation of members' attendance, preparing agendas and all materials for REB meetings, record and transcribe minutes from REB meetings and distribute minutes to REB members. Preparing REB letters and follow-up correspondence for the OVH REB Chair's review and signature. You will be responsible for managing routine REB correspondence.



Support audits and inspections as they occur at OVH and conduct quality assurance audits for OVH REB approved studies.

This includes coordinating and preparing ethics staff and committee members for site visits from external provincial or federal audit/compliance teams. Provide oversight support for research training compliance at OVH (i.e., TCPS2, GCP, HCD5), create, manage, and oversee REB SOPs, guidance documents and policies, and attend various conferences, meetings, and workshops to represent the OVH REB. Developing, maintaining, and organizing filing systems, maintaining a database that tracks and monitors the status of all studies.

You will assist with maintaining REB information on the WOHS Research website (internal and external). Providing support with building REB membership capacity, perform background searches as required to support REB policy development, and perform any tasks assigned to you to support the REB or the Office of Research. The Research Ethics Board & Regulatory Coordinator will report to the Manager of Research and works closely with and provides direct operational and administrative support to the REB Chair in carrying out delegated REB reviews.

What you bring to the role:

Undergraduate degree or advanced diploma with experience in a research course or project involving human participants

Master degree in a related field, is an asset

2-3 years of Research ethics administration, coordination and experience reviewing and preparing REB submission packages

Experience creating and delivering education or training to researchers

Knowledge of the Tri-Council Policy Statement, the Canada Food and Drug Act, the ICH Good Clinical Practices, and other relevant provincial, national,

📌 Research Ethics and Regulatory Coordinator (Markham)
🏢 Oak Valley Health
📍 Markham