Exam Invigilator and Administrative Assistant-GTA, ON

About this position

Job Description

About CIMT College

CIMT College is registered as a Ontario Career College under the Ontario Career Colleges Act, 2005 and is a member of Career Colleges Ontario and National Association of Career Colleges. Since 1998, CIMT College has been guiding and training both local and international students by providing them learning experiences that meet international standards and benchmarks. The college provides an prospect for professional growth and development across the areas of technology, healthcare, business and management.

Visit cimtcollege.com for more information and follow us on Instagram, Facebook and Linkedin

Position Summary:

The Exam Invigilator & Administrative Assistant is responsible for supporting the secure, organized, and professional delivery of NACC Exams across CIMT College Campuses (Malton, Brampton and Mississauga) while also providing administrative and operational support.

A major focus of this position is maintaining the integrity of the NACC examination process. The successful candidate will be responsible for preparing for examination sessions, verifying student identity and account details, monitoring examinations, documenting any irregularities, and ensuring that all required examination procedures are followed consistently.

In addition to invigilating duties, the employee will support Campus Administration and Operations by managing the students@ inbox, maintaining and cleaning assigned Adobe Classrooms environments, completing administrative tasks, following up on assigned items,



and assisting with other operational requirements as assigned.

This role requires a highly organized, dependable, detail-oriented individual who can work independently and travel between the Malton, Brampton, and Mississauga campuses based on examination schedules and operational needs.

Working Hours- Wednesday, Thursday and Friday 9am to 5:30pm

Education & Experience

- Postsecondary education in Business Administration, Office Administration, Education, or a related field is preferred.
- Previous experience in administration, education, customer service, office operations, or examination invigilation is an asset.
- Experience working in a postsecondary educational environment is an asset.
- Strong Administrative Skills: Invigilate students during exam to prevent cheating, maintain exam roster
- accurately.
- Strong Customer Service & Communication Skills: Strong interpersonal skills to interact with students, faculty,
- and external stakeholders.
- Student Services and Student engagement/ Management: Support student inquiries, handle grievances, and
- enhance student experience.
- Technology & Compliance: Proficiency in Microsoft Office, student information systems, and regulatory
- compliance.
- 1+ years Canadian Administration Experience
- Should show potential to take up additional tasks





Technical Skills:

- Proficiency in Microsoft Office, including Word, Excel, and Google Meet.
- Ability to learn and work with internal databases and student management systems.
- Comfortable working with spreadsheets, trackers, electronic records, and email management.
- Ability to work with online learning platforms and systems such as Adobe Classrooms.

Other Requirements:

- Valid driver's licence and reliable transportation is a MUST for this position.
- Ability and willingness to commute to Malton, Brampton, and Mississauga Campuses on different days of the week- as per the schedule assigned.
- Availability to work approximately three days per week.
- Flexibility to work at different campus locations based on operational needs.
- Ability to maintain confidentiality and professionalism.

Key Responsibilities

EXAM INVIGILATION

A. Examination Invigilation

- Travel to the assigned campus based on the examination schedule and operational requirements.
- Arrive at the examination location on time and ensure the examination workplace is ready before students begin.
- Review the examination schedule, student list, examination requirements, and applicable instructions before each session.
- Verify student identity before permitting access to the examination.
- Ensure each student is provided access only to their own examination account and credentials.
- Require students to verify the name and account details displayed on the screen before beginning the examination.
- Follow the approved examination invigilation checkl

📌 Exam Invigilator and Administrative Assistant-GTA, ON (Brampton)
🏢 CIMT COLLEGE
📍 Brampton