Accountivity is hiring Job Title: Accounts Payable / Accounts Receivable Manager

Location:
York Region, ON

Job Type
Permanent

Salary:
$120,000-$130,000/year Work Model: In Person This posting is for an existing vacancy. Our client in York Region, ON is actively looking for an Accounts Payable / Accounts Receivable Manager to join their team. Position Description:
- The Accounts Payable / Accounts Receivable Manager is responsible for the overall leadership, oversight, and continuous improvement of the Accounts Payable and Accounts Receivable functions across a multi-entity organization.
- This role will provide hands-on leadership to the AP/AR team, ensuring transactions are processed accurately and on time, reconciliations are completed, outstanding items are actively managed, and appropriate financial controls are consistently followed.
- The successful candidate will have strong experience working in a multi-entity real estate environment and will be comfortable managing a high volume of transactions across commercial, residential, development, and corporate entities. Strong Newstar experience is highly preferred.
- The AP/AR Manager will work closely with Finance and Accounting leadership, Property Accounting, Property Management, Development, Residential, and other internal teams to improve processes, strengthen controls, resolve issues, and ensure the AP/AR functions operate efficiently and consistently.

Key Responsibilities
Team Leadership & Oversight:
- Lead and oversee the day-to-day activities of the Accounts Payable and Accounts Receivable teams.
- Establish explicit expectations, priorities, deadlines, and accountability across the team.
- Ensure team members understand their responsibilities and are appropriately trained and supported.




- Conduct regular team meetings and individual check-ins to review workload, outstanding items, issues, and priorities.
- Monitor team capacity and allocate responsibilities appropriately during high-volume periods, vacations, and absences.
- Develop cross-training within the AP/AR team to reduce dependency on individual employees.
- Coach and develop team members while addressing performance or process gaps proactively.
- Promote a culture of ownership, accuracy, collaboration, and continuous improvement. Accounts Payable:
- Oversee the complete accounts payable cycle across multiple companies, properties, and projects.
- Ensure invoices are accurately coded, supported, approved, and processed in accordance with company policies and established approval authorities.
- Oversee purchase order and invoice matching processes and work with internal departments to resolve discrepancies.
- Ensure vendor payments, cheque runs, EFTs, and other payment processes are completed accurately and within required timelines.
- Review outstanding AP items and ensure exceptions and aged items are investigated and resolved.
- Monitor vendor accounts and statements and ensure discrepancies are addressed promptly.
- Ensure vendor records and payment information are properly maintained.
- Work closely with Property Accounting, Development, Residential, Commercial, and other departments to resolve AP-related issues.
- Support month-end and year-end processes relating to accounts payable.



Accounts Receivable:
- Oversee the accounts receivable function, including billing, cash receipts, payment application, tenant/customer accounts, and account maintenance.
- Ensure payments are accurately and promptly applied to the appropriate accounts.
- Monitor outstanding receivables and aged balances and ensure appropriate follow-up is occurring.
- Oversee the investigation and resolution of unapplied cash, payment discrepancies, account variances, and other outstanding items.
- Support the tracking and management of tenant and customer arrears.
- Work closely with Property Management, Development, Commercial, Residential, and Accounting teams to resolve outstanding receivable matters.
- Ensure AR reconciliations and supporting schedules are completed accurately and on time.
- Support month-end and year-end processes relating to accounts receivable. Reconciliations & Financial Controls:
- Ensure AP and AR subledgers are regularly reconciled to the general ledger and discrepancies are investigated and resolved.
- Establish and maintain appropriate review and approval controls across AP and AR.
- Identify recurring discrepancies, errors, or process weaknesses and implement solutions to address the underlying cause.
- Review existing controls and recommend improvements that maintain strong financial oversight without creating unnecessary or duplicative review processes.
- Ensure appropriate segregation of duties is maintained.
- Ensure supporting documentation and approval records are complete and readily available for audit purposes.
- Monitor outstanding reconciling items and ensure they are resolved within appropriate timelines.
- Assist Finance leadership in developing and document

📌 Accounts Payable (Ottawa)
🏢 Mier Human Capital
📍 Ottawa