Position: Procurement and Vendor Management Specialist Department: Employment Status: Full time

Reports To: Vice President, HIS Internal Control

TravelBrands is seeking a highly organized and commercially minded Procurement & Vendor Management Specialist to support procurement, sourcing, vendor management and contract administration activities across the organization.

Working closely with IT, Operations, Finance and other business functions, this role will manage procurement processes from initial business requirements and competitive sourcing through vendor evaluation, selection, contracting and ongoing vendor management.

A key responsibility of this position will be establishing and maintaining a comprehensive, centralized inventory of Company contracts and vendor agreements, ensuring that contractual information is accurate, complete, professionally maintained and proactively monitored.

The successful candidate will combine strong analytical and organizational skills with sound commercial judgment and the ability to work effectively with both internal stakeholders and external vendors.

Procurement & Strategic Sourcing

Coordinate and manage end-to-end procurement and sourcing activities for products and services.

Partner with IT, Operations, Finance and other departments to understand business requirements, specifications, timelines and budget considerations.

Develop, draft, coordinate and issue Requests for Proposal (RFPs), Requests for Quotation (RFQs), Requests for Information (RFIs) and other competitive sourcing documents.

Review and analyze vendor submissions, including pricing, capabilities, service levels, implementation requirements and overall commercial value.

Support commercial negotiations related to pricing, terms, renewals, service levels and other contractual requirements.

Identify opportunities for cost savings, improved commercial terms, vendor consolidation and procurement efficiencies.

Coordinate vendor documentation and ensure required corporate, financial, insurance, compliance, information security and other relevant documentation is obtained, where applicable.

Support ongoing vendor performance management, including service-level monitoring and periodic vendor reviews.

Identify and escalate vendor performance, compliance, financial or contractual concerns as appropriate.





Contract Management & Administration

Create, implement and maintain a centralized inventory/register of all Company vendor and supplier contracts.

Maintain accurate contract information, including vendor, business owner, contract value, effective date, expiry date, renewal provisions, notice periods, payment terms and other key contractual obligations.

Establish a consistent and professional contract-management process and documentation structure.

Proactively monitor contract expiration and renewal dates and provide sufficient advance notice to business owners to allow for review, renegotiation, competitive sourcing or termination where appropriate.

Coordinate with internal stakeholders and Legal, where required, to facilitate contract reviews, amendments and renewals.

Ensure appropriate approvals and supporting documentation are obtained and maintained throughout the procurement and contracting process.

Develop and maintain procurement and contract-management reports, trackers and dashboards as required.

Track procurement activities, contract renewals, vendor performance and identified savings opportunities.

Support the development and continuous improvement of procurement policies, procedures, templates and approval processes.

Promote consistent, transparent and well-documented procurement practices throughout the organization.

College diploma or university degree in Business Administration, Supply Chain Management, Finance, Commerce or a related field.

Approximately 3–5 years of progressive experience in procurement, purchasing, strategic sourcing, vendor management or contract administration.

Experience reviewing vendor proposals and performing pricing and commercial comparisons.

Experience maintaining contracts and/or centralized contract repositories or registers.

Strong understanding of vendor due diligence and procurement best practices.

Experience with technology,



software/SaaS, professional services or operational procurement is considered a strong asset.

CPSM or other procurement/supply-chain designation or education is considered an asset.

Robust commercial and analytical capabilities.

Strong written communication skills, particularly in preparing professional RFPs and procurement documentation.

Ability to manage multiple procurement initiatives, contracts and deadlines simultaneously.

Strong Excel and Microsoft Office skills.

Confident working with vendors and supporting commercial negotiations.

Crew Advantages

- 2 weeks of vacation
- Medical and dental benefits
- 9 additional paid days: 1 birthday day, 5 sick days, 2 personal days, and 1 volunteer day
- Awesome travel benefits for you, your friends, and your family
- Employee Assistance Program (EAP) for you and your family members

HIS Canada Travel Inc., Group, is one of Canada’s largest travel companies. Incorporated in 2004, HIS Canada Travel Inc. owns and operates multiple wholesale and retail travel brands. The retail division, including redtag.com, Sunquest, The Travel Experts, Merit Travel, Flights.ca and Cruises.ca offer diverse products to travelers including destination packages, flights and hotels worldwide, excursions and more. The wholesale travel business, TravelBrands, provides a full range of travel products including air, hotel, car rental, cruise and specialty to travel agents and retail agencies throughout Canada. HIS Canada Travel Inc. is a comprehensive one-stop shop for agents and travelers alike.

We may use artificial intelligence (Al) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses.

These tools assist our recruitment team but do not replace human judgment. If you would like more information about how your data is processed, please contact us.

HIS Canada Travel Inc. values diversity in the workplace and is committed to employment equity. In accordance with the Accessibility for Ontarians with Disabilities Act (AODA), HIS Canada Travel Inc. will provide accommodation, accessible formats, and communication support for the interview upon request and we will work with you to meet your accessibility needs.

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📌 Procurement Specialist (Supplier Management Administration) (Toronto)
🏢 H.I.S Canada Travel
📍 Toronto