Madison Group is a widely diversified real estate and land development company with extensive experience in building master-planned communities, low-rise, and high-rise residential projects. Madison Group also operates a substantial portfolio of retail, commercial, and industrial projects.
Madison Group is a widely diversified real estate and land development company with extensive experience in building master-planned communities, low-rise, and high-rise residential projects. Madison Group also operates a substantial portfolio of retail, commercial, and industrial projects. For over 55 years, Madison Group has built its foundation on integrity and innovation and our commitment to our customers is our foremost priority. Madison Group focuses on creating quality homes and residences in desirable areas firmly rooted in a sense of community. For further information, please visit our website at madisongroup.We are seeking a highly organized, detail-oriented, and proactive Marketing Administrator to support the day-to-day operations of Madison’s marketing team. This role combines marketing administration, vendor coordination, billing support, meeting coordination, site visits, sales office operations, and assistance with home staging. The ideal candidate is an excellent communicator who can manage multiple priorities, maintain strong relationships with vendors and internal teams, and ensure that marketing and sales activities run smoothly and efficiently.
Serve as a primary point of contact for marketing vendors, suppliers, contractors, photographers, designers, and other external partners.
Request quotes, coordinate services,



and track project timelines.
Ensure vendors receive the information and materials required to complete projects successfully.
Billing & Administrative Support
Collect, review, and process vendor invoices and billing documentation.
Track marketing expenses, invoices, purchase orders, and payments.
Maintain accurate records of marketing-related expenses and commitments.
Provide general administrative support to the marketing team.
Prepare meeting agendas, presentation materials, and supporting documents.
Site Visits & Project Coordination
Attend and coordinate site visits with vendors, consultants, sales teams, and project stakeholders.
Assist with inspections, photography, signage, marketing installations, and other on-site marketing requirements.
Document site visit observations and communicate follow-up requirements.
Help ensure sales and marketing spaces are properly prepared and maintained.
Ensure sales office and model home deficiencies are documented and tracked.
Sales Office Operations
Support the day-to-day operation and presentation of the sales office.
Coordinate office supplies, marketing materials, signage, displays, and promotional collateral.
Ensure brochures, floor plans,



price lists, samples, and other sales materials are current and available.
Liaise with site administrators to identify operational and marketing needs.
Help maintain a professional, organized, and welcoming environment for prospective purchasers.
Home Staging & Presentation
Assist with home staging activities for model homes and inventory homes.
Coordinate with staging companies, decorators, movers, and other suppliers.
Assist with furniture, décor, accessories, artwork, signage, and styling requirements.
Coordinate deliveries, installations, removals, and touch-ups.
2+ years of experience in marketing administration, office administration, real estate, new home development, construction, or a related field.

- Strong organizational and time-management skills with the ability to manage multiple projects simultaneously.
- Proficiency with Microsoft Office and/or project management tools, such as Trello and Hubspot.
- Strong interpersonal skills and a customer-service mindset.
- Comfortable attending site visits and working in active construction or home presentation environments.
- Full-time in-office position

Travel to Presentation Centers and for events is a requirement
Madison Group celebrates diversity and is proud to be an equal opportunity employer. We are committed to creating an inclusive workplace for all employees and applications and make all employment-related decisions without regard to race, colour, religion, sex, national origin, sexual orientation, gender, age, or disability.

📌 ASSISTANT MARKETING Temps Plein (Toronto)
🏢 Madison Group of Companies
📍 Toronto