About QuadReal Property Group QuadReal Property Group is a global real estate investment, development and operating company headquartered in Vancouver, British Columbia. Its assets under management are $98.5 billion. From its foundation in Canada as a full-service real estate operating company, QuadReal has expanded its capabilities globally for investments in equity and debt in both the public and private markets. QuadReal seeks to deliver strong investment returns while creating sustainable environments that bring value to the people and communities it serves. Reporting to the Executive Assistant, Real Estate Debt (“RE Debt”), the Administrative Assistant provides administrative support to QuadReal’s Real Estate Debt Team (including some Mortgage Operations Administrative Support). The Administrative Assistant will be a self-starter (proactive) with demonstrated administration and organizational skills, combined with strong presentation, software and business-tool capabilities. The Administrative Assistant will be a proficient communicator and will require strong attention to detail and the ability to organize, prioritize and manage timelines and deadlines. The Administrative Assistance must be adept in managing their time (as well as others) in a fast-paced environment. This career prospect is for any person looking to build upon a career in Administration and Executive Assistance. This job posting is for an existing vacancy within our organization.

Based on the position, QuadReal offers a competitive total rewards package in addition to the base pay, which may include a performance-based incentive plan, comprehensive health & dental benefits, pension plan, and paid time off. The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, the market compensation of the role, and the consideration to internal equity.





Administrative point person for RE Debt team members: Coordinate and manage travel arrangements for team members Prepare and submit team member expense reports and corporate credit card reconciliations Assist with planning and coordinating team events (internal/external) Assist with coordination of internal and external calls/meetings (with multiple calendars and time zones) for Senior Level Executives and Team Members (including liaising with clients and coordinating in person meeting logistics) Assist with team calendars in the scheduling of high-level Management Investment Committee Meetings, and the ability to navigate and schedule multiple team calendars and time zones Assist with document execution and distribution. Able to create presentations using PowerPoint and other programs that utilize photos and other visual illustrations to increase the impact of content delivery Assist with arranging desk assignments, guest passes and instructions for team members visiting other offices Provide Workday assistance when needed and stay up to date with the Company’s latest technology and liaise with IT department as needed Provide back-up assistance to Executive Assistant when required and the ability to perform other related duties assigned to support the business unit

Mortgage Administrative point person for RE Debt team members: Manage and maintain mortgage documentation and ensure accurate processing of mortgage-related transactions on a monthly /annual basis and invoice processing Coordinate with internal teams and clients (external)



to ensure compliance with regulatory requirements and company policies Submit and manage license renewals and declarations (provincial) on a monthly / annual basis Maintain accurate record of all mortgage transactions and client communications

Experience – 1-3 years of corporate administrative experience, preferably that which included managing Senior level Executive and multiple Team calendars

Software – Intermediate skills in Microsoft Word, Excel and PowerPoint. Values – Embrace and pro-actively support QuadReal’s values and its culture of environmental sustainability and corporate and social responsibility

Even if your skills don’t align 100% with the listed qualifications or salary range, we encourage you to apply – you may be a great fit for this role or others in our community. We use artificial intelligence (AI) technology — alongside human review — to assist in screening and assessing applicants for this position. Candidates must be legally authorized to work in Canada as the company does not provide work permit sponsorship for this role.

QuadReal will provide reasonable accommodation at any time throughout the hiring process for applicants with disabilities or for those needing job postings in an alternate format. Job posting #, your name and your preferred method of contact.

For 10 years, QuadReal has created spaces that enhance the lives of the people and communities we serve. Headquartered in Vancouver, Canada, we are a leading global real estate partner focused on driving meaningful impact while delivering prudent growth. With a global perspective and local expertise collected from offices across Canada, the US, Asia and the UK, our success stems from our incredible team and from our values— integrity, collaboration, performance, innovation and responsibility. Together, we’re reimagining an industry and building a culture where ingenuity meets community building.

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📌 Administrative Assistant - Estate Planning (Toronto)
🏢 QuadReal Finance
📍 Toronto