Xanadu’s mission is to build quantum computers that are useful and available to people everywhere.

Few people in their life will be able to be a part of something like this, where if we are successful, the technologies we develop will solve some of the world’s most challenging problems and literally change the world. The Payroll Administrator is responsible for the accurate and timely processing of payroll using ADP Workforce Now (WFN) and related ADP systems. This role ensures compliance with applicable payroll legislation, company policies, and maintains confidentiality of employee information. The ideal candidate has strong attention to detail, extensive knowledge of Canadian payroll regulations, basic knowledge of US payroll regulations, and hands-on experience with ADP platforms.

Payroll Processing

Process full-cycle payroll (semi-monthly) using ADP Workforce Now (WFN).

Ensure accurate calculation of wages, overtime, bonuses, commissions, and deductions.

Review and validate payroll reports prior to finalization.

Ensure compliance with federal and provincial payroll legislation (e.g., Prepare and reconcile payroll-related reports including T4s, ROEs, and year-end filings.

Maintain up-to-date knowledge of payroll laws and regulatory requirements.

Employee Data Management

Collaborate with HR to ensure employee data accuracy.

Respond to payroll-related inquiries from employees and management.

Reconciliation & Audits

Perform regular payroll reconciliations (earnings, deductions, benefits).

Resolve discrepancies and ensure accuracy of payroll data.

Assist in internal and external payroll audits as required.





Knowledge of benefits administration and reconciliation of Benefit Carrier invoices

Administer employee benefits, pension contributions, and other payroll deductions.

Utilize ADP Workforce Now (WFN) and other ADP modules for payroll processing and reporting.

Assist with system updates, testing, and implementation of enhancements if needed.

Generate custom reports as required by Finance or HR teams.

Post-secondary education in Accounting, Finance, Business Administration, or related field.

Minimum 2–5 years of payroll processing experience.

Hands‑on experience with ADP Workforce Now (WFN) and/or other ADP payroll systems is required.

PCP (Payroll Compliance Practitioner) designation or working towards it is a requirement.

Strong knowledge of Canadian payroll legislation and taxation (CRA guidelines).

Strong communication and customer service skills.

Proficiency in Microsoft Excel (pivot tables, VLOOKUPs preferred).

The base salary range is 80,000 - 100,000 CAD. You will also be eligible for equity and benefits.

They are fundamental and lay the foundation for culture at Xanadu. We are committed to building an inclusive, safe, and equitable culture and fostering an workplace where our employees feel included, valued, and heard. We are committed to meeting the needs of all individuals and support a barrier‑free workplace. Please be advised that we may use artificial intelligence (AI) tools to assist in the screening and assessment of applicants for this position. If you would like more information about how your data is processed, please contact us.

#

📌 Gestionnaire finance, comptabilité et paie (Toronto)
🏢 Xanadu
📍 Toronto