About The Link: Youth and Family Supports

For more than 90 years, The Link has helped youth and families on a journey to healing, hope, and better lives. The organization is dedicated to walking alongside children, youth, and families as an inclusive community, strengthening and empowering a sense of being, pride, and purpose. With over 15 diverse programs, The Link has a community of caring staff that work together to provide support through a 24-hour crisis line, youth resource centers, emergency shelters, mobile crisis teams, specialized foster care, healing homes, job readiness supports, and Skills4Life. With a strong foundation within the community and a focus on connection, unity, and compassion, the organization provides a vital link for youth and families in the province of Manitoba.

SUMMARY

Provides professional and confidential administrative support to Human Resources. This incumbent act as a liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions.

PRIMARY RESPONSIBILITIES

HumanResource Administration

- Support all HR staff withadministrative tasks
- Monitor and coordinate HR Inboxfor general inquires, resumes, documentation, etc. and forwardto appropriate contact for follow up includingemployment verification letters
- Retrieve,date stamp and distribute incoming/outgoing mail, courierrequests
- Assists with employeefile retrieval, including terminated and/or off-site storagefiles.
- Updates Human ResourceIntranet as required




- Updatesand maintain the Organization database and HRMS for allareas of conditions of employment; including follow up of requirededucational verification and/or confirm with internal candidate file
- Maintains Work Break Orders andAveraging Permits (Employment Standards) for The Link Programs
- Attends and contributes toall appropriate meetings and related committees
- Assist with HR Reporting andProjects as required

Onboarding

- Arrange new hireorientations
- Prepareand assist with hire packages for recent employees
- Assists in organizingand implementing human resources workshops, lunch & learns, etc.
- Receives and updates trackerwith reports from The Link Scheduler/Training Coordinator;including but not limited to, First Aid/CPR, NVCI, Suicide Intervention,Child and Adolescent Development, Intro to Youth Care Practice; etc.
- Coordinates Onboarding Trackerand schedules follow-ups

Organization Administration

- First point of contact forHuman Resources Department
- Createsand maintains a position or desk reference
- Adheresto established standards for documentation,correspondence, email and filing
- Participates in compliancetraining for the position as defined in The Link policy
- Other duties related to HumanResource functions

Employment/Recruitment

- Receiveand review posting requests,



ensuring all required informationis accurate and brand consistent.Upon approval, postpositions on Intranet through Recruitment software.Distributepostings to external organizations.Create electronic and hardcopy competition folders with applicable documentation added for nextrecruitment efforts
- Manageand maintain applicant tracking system
- Assists with collection ofresumes, compiling screening guides then forwards competition files to theHuman Resource Consultant or Supervisor for screening.Schedules all interviews for HR or people leaders
- Completereference check as required
- Requesting,following up and processing Criminal Reference Check w/VS, ChildAbuse Registry Checks, Adult Abuse Registry Check (if applicable), PriorContact Checks (PCC) for all new employees.Update the ChecksTracking database
- Send for Follow up on positivePCC checks with applicable agencies
- Provide clearance emails, orstatus updates on new hires to Supervisors for ALL forms of requireddocumentation
- Responsible for organizing jobfair booth and materials for recruitment purposes. Also attends job fairsas needed

EXPERIENCE

- Minimum 1-2 years administrative experience
- Experience working with databases
- Experience within the child welfare system is an asset
- Knowledge of Indigenous language and culture is an asset
- Excellent organizational and time management skills
- Intermediate computer proficiency: Windows, MSOffice (Word, Excel, PowerPoint, Outlook, SharePoint etc.)
- Excellent interpersonal, organizational and communication skills
- Willingness to complete orientati

📌 Human Resources Assistant (Canada)
🏢 The Link: Youth and Family Supports
📍 Canada