June 25, 2026
Job Posting #1226
Senior Administrative Assistant
12-Month Contract
Supporting: The Director of People and Culture, Director of Legal Services and the Communications Team
The York Region Children’s Aid Society (YRCAS) is a non-profit community organization legally mandated to protect children and youth from abuse and neglect. As a leader within the child welfare sector, we partner with parents, caregivers, and community to provide a safe environment for children and youth, through equitable, culturally aligned services.
Comprised of interdisciplinary teams of diverse professionals who push boundaries in support of family centered care, we engage with children and families for a stronger, healthier community within the York Region.
Why Work for Us?
Hybrid working model (working virtual and in person)
Casual dress code
Employer paid Health & Dental Benefit
One day off every three (3) weeks during winter months
Shortened Summer hours
OMERS Pension, with employer and employee sharing premiums equally
Mileage Reimbursement
Enhanced Wellness Initiatives Virtual Fitness Classes
SUMMARY OF DUTIES & RESPONSIBILITIESThe Senior Administrative Assistant provides advanced, highly diversified, confidential, and discretionary administrative support to the Senior Management Team, including the Director of People and Culture, Legal Services and Communications.
NATURE OF POSITIONThis role provides senior-level administrative support to the Director of People & Culture (HR), Director of Legal Services, and the Communications team, requiring a high degree of skill, coordination, discretion, and adaptability. Responsibilities are aligned to core skill areas that support multiple functions:
I. Executive Coordination & Administrative Support




Manage complex calendars, meetings, and logistics across multiple senior leaders, including scheduling, travel, and event coordination;

proactively identifyingand resolving schedule conflicts, meeting changes and operational bottleneck points before they impact operations
Prepare high-quality agendas, minutes, reports, presentations, and correspondence with robust attention to detail
Anticipate leadership needs by proactively organizing materials, tracking action items, and ensuring timely follow-up
Provide seamless administrative support across departments, including back-up support to executive offices and committees
II. Confidentiality, Judgement and Records Management
Handle highly sensitive HR, legal, and organizational information with discretion and sound judgment
Maintain accurate, organized, and secure records, files, and tracking systems (e.G., employee records, legal files, communications materials)
Support documentation processes requiring precision and compliance (e.G., legal documentation, HR records, reporting requirements)
Ensure consistent documentation of decisions, actions, and key information across functions
III. Coordination of Projects, Meetings and Initiatives
Coordinate meetings, training sessions, events, and cross-functional initiatives, including logistics, materials, attendance tracking, and follow-up




Support organizational initiatives such as learning and development, legal education, employee engagement, and communications campaigns
Track workflows, deadlines, and deliverables (e.G., legal matters, HR processes, communications projects) to ensure timely completion
Liaise with internal teams, external partners, vendors, and stakeholders to facilitate effective collaboration
IV. Communication & Stakeholder Support
Support internal and external communications, including drafting, editing, and distributing newsletters, announcements, and reports
Coordinate communication materials and ensure consistency in messaging, formatting, and branding
Manage and triage communications on behalf of leadership, including email and inquiries, ensuring appropriate prioritization and response
Build and maintain effective working relationships with diverse stakeholders, including senior leadership and external partners
V. Systems, Reporting & Process Improvement
Maintain and utilize databases, tracking tools, and systems (e.G., LMS, legal tracking systems, communication logs) to support operations and reporting
Prepare regular reports, summaries, and statistics to support decision‑making
Process financial and administrative transactions (e.G., purchase orders, invoices, reconciliations) in compliance with policies
Identify and implement process improvements to enhance efficiency, coordination, and service delivery across departments
Other duties as assigned from time to time
KNOWLEDGE AND SKILLS
Strong interpersonal and communication skills, with the ability to interact effectively with senior leadership, staff, and external stakeholde

📌 Senior Administrative Assistant (Bradford West Gwillimbury)
🏢 York Region Children’s Aid Society
📍 Bradford West Gwillimbury