BWXT Canada Ltd. (BWXT Canada) has over 60 years of expertise and experience in the design, manufacturing, commissioning and service of nuclear power generation equipment. This includes steam generators, nuclear fuel and fuel components, critical plant components, parts and related plant services. BWXT Canada’s subsidiary, BWXT Medical Ltd. (BWXT Medical) provides its customers, who conduct life-saving medical procedures for patients around the world, the benefit of decades of experience in the development, manufacturing, packaging and delivery of medical isotopes and radiopharmaceuticals. Headquartered in Cambridge, Ontario, BWXT in Canada has approximately 1,800 employees at locations in Peterborough, Toronto, Arnprior, Port Elgin, Owen Sound, Kanata and Oakville, Ontario and Vancouver, British Columbia. BWXT Canada is a subsidiary of BWX Technologies, Inc. (NYSE: BWXT).

Welcome to BWXT
We believe in empowering our employees and cultivating a energetic workplace that fosters growth and collaboration. Whether you’re an experienced professional or just starting your career, you'll find opportunities to challenge yourself, learn from seasoned experts, and contribute to nuclear innovation. We require a diverse range of skills to support our work in the markets that drive our business and welcome candidates from all backgrounds and life stages who are passionate about making a difference.

Position Overview

As our Office Administrator you will provide administrative assistance in accordance with operations of the BWXT Port Elgin facility and the associated Management.

Administrative Support

- Prioritize meeting requests, schedule internal and customer meetings for the Project and Commercial Management Team.




- Create and review expense reports and p-card statements for approval.
- Manage and book domestic and international travel for managers and employees, this may include coordinating travel for large groups supporting international outages.
- Make corrections and edits to timesheets as necessary.
- Follow up with salary payroll with any adjustments to pay.
- Update weekly reports.
- Prepare and issue outstanding vacation report for team.
- Monitor carry over vacation and issue reports (end of year).
- Maintain and enter training records and schedule training to ensure that Quality Assurance program required training is identified and scheduled.
- Update procedural changes, review matrix and determine if formal training is required. If so, prepare training forms, advise and issue training forms to be completed by all individuals who require training. Assist in training scheduling, including communication and logistics, and follow-up on any outstanding training.
- Order catering for customer meetings, review and approve invoices, code accordingly and submit to finance for payment.
- Maintain fire marshal list and act as fire marshal for facility.
- Oversee the issuance, tracking, and return of temporary proximity cards to maintain accurate access records.
- Receive and manage parcel deliveries for various work groups,



ensuring accurate inventory tracking and documentation.
- Assist the Facilities Manager with planning and coordinating external contractors to support onsite projects and maintenance activities.

Office Supplies

- Review office supplies on hand and order as required.
- Order office supplies required for project support at site and ensure project is charged appropriately.
- Review items ordered to avoid duplication, ensure cost effectiveness and ensure items are charged properly.

General Administration

- Post revised forms and additional information on the Nuclear Services portal and/or SharePoint.
- Approve purchase requisitions and purchase orders on behalf of managers / project managers.
- Prepare documents (e.g. correspondence, agendas, minutes, memos, org. charts, reports, presentations etc.) to communicate information to the team or create documentation in paper or electronic format.
- Print documents required for reports • Resolve computer/printer/equipment issues.
- Distribute all incoming mail.
- Monitor and book meeting rooms.
- Transfer calls as required.
- Direct caterers, visitors, customers, suppliers, etc. to correct individuals and/or to the conference room
- Monitor documents to ensure they are properly identified as proprietary and confidential.
- Investigate availability and costs for one-time and/or non-traditional purchase requests.

Required Qualifications

- High school diploma.
- In-depth knowledge of office business processes and practices acquired through a minimum of two years’ experience in an administrative support role.
- Excellent computer skills – Mic

📌 Office Administrator (Port Elgin)
🏢 BWX Technologies
📍 Port Elgin