- Shift Schedule (Hours are subject to change based on operational needs): Day/Evening - 7.5 hour shifts
- Employment Status: Permanent Full-time
- Department: OT Home Case Mgmt
- Site Location: Multi-Site (Oakville, Milton, Georgetown)

Company Description

Halton Healthcare’s vision of Exemplary patient experiences, always, goes beyond just the patient experience; it has shaped our entire culture and remains at the core of every interaction in our organization, from our patients & families to our staff, physicians and volunteers. We believe in exemplary PEOPLE experiences always

At Halton Healthcare you will thrive in a healthcare culture and environment that embraces inclusion, diversity and belonging with ‘exemplary patient care, always’ at the heart of everything we do.

We empower our people to be the very best they can be so they can make a difference for our patients and the communities we serve.

Halton Healthcaretakes great pride in providing quality, compassionate healthcare services to our rapidly growing communities. As a progressive and vibrant healthcare organization, we arecommitted to being an innovative center of excellence in community hospital care.

Job Description

Reporting to the Manager of Community Integration and Halton@Home, the Administrative Coordinator plays a key role in ensuring the smooth operation of programs and services within the Community Integration portfolio. This position will provide administrative and general support to multiple programs including Halton@Home, Seamless Care Optimizing the Patient Experience (SCOPE) and Remote Care Management (RCM). This position will work closely with teams,



leadership and community partners to further integrate pathways that allow for wraparound care for our patients in the hospital, in the community, and at home.

This position supports program efficiency, accuracy, and compliance through effective scheduling, billing, data monitoring, and administrative coordination. The Administrative Coordinator acts as a central point of contact for staff, patients, community partners, and service providers, helping to maintain high-quality service delivery and seamless communication across programs. This position supports partnerships within and beyond the walls of the organization ensuring service-level agreements are met.

This position will review incoming invoices for accuracy, reconcile against patient records, track and record invoices, and then move invoices forward for payment processing. This position will compile necessary data from the relevant digital platforms and will record the analytics that will be used further forinvoicing and reporting. This position will utilize the organized data to ensure efficient and seamless reporting at regularintervals. This information is used to measure the key elements and variables of various programs which will serve to improve the overall quality, efficiency and effectiveness of the service.

The Administrative Coordinator will support various additional tasks, including but not limited to: scheduling, payroll time entry, recruitment activities, procurement processes,



preparing for meetings and presentations, composing and typing correspondence, preparing meeting agendas, taking meeting minutes, work on projects, support on site and off site events, order supplies, and other duties as assigned.

This role requires strong organizational skills, attention to detail, advanced skills using multiple digital platforms regularly, and the ability to manage multiple priorities in a quick-paced healthcare environment.

This is what you'll be doing:

1 Administrative Support (50%)

Provides administrative support to the Community Integration leadership team, including scheduling of meetings and preparing meeting agendas, minutes and presentations

Assists with organizing and coordinating meetings and events

Manages correspondence, filing, and document control to ensure accessibility and confidentiality of information

Coordinates scheduling for the Community Integration leadership team and program including prioritizing of urgent requests

Schedule, organize, and execute all stages of meetings, compose minutes, and follow up on meeting action items

Order, coordinate, and monitor requests for supplies, products, and devices

Coordinate and monitor requests to various internal departments (eg. ICT)

Assist with the recruitment, coordination and onboarding of new team members

Assists with coordination and preparation for interviews, room booking, coordination with candidates, interview questions, and preparing packages

Ensures timelines are met for submissions and reporting requirements through efficient scheduling and communication

Flag and elevate concerns and barriers to appropriate team members, leadership, and partners

Supp

📌 Administrative Coordinator (Oakville)
🏢 Halton Healthcare
📍 Oakville