Coordinate the Dean’s calendar and confidential administration at UBC’s Faculty of Education, primarily on campus with one remote day weekly.

The Executive Assistant supports the Dean of Education and Dean’s Office leadership team. This administrative support role manages complex scheduling, communications, travel, expenses, and documents. It also contributes to front desk coverage and general office support. The position works daily with the Dean and Manager, Strategic Initiatives & Administration.

Key Responsibilities:

- Coordinate the Dean’s complex calendar, appointments, meetings, and priorities
- Provide confidential administrative support to the Dean and leadership team
- Arrange transportation, accommodation, travel documents, and reimbursements




- Prepare expense reports and reconcile the Dean’s credit card
- Respond to email, telephone, and in-person inquiries

Requirements:

- Diplomacy, tact, discretion, initiative, and sound judgment
- Ability to work independently and collaboratively
- Solid attention to detail and adaptability
- Ability to identify urgent matters and redirect inquiries appropriately
- Commitment to inclusive excellence, equity, diversity, and inclusion

Use calendar coordination, confidential administration, and diplomatic communication to support UBC’s Faculty of Education Dean’s Office.

📌 Executive Assistant Dean’s Office (Greater Vancouver A)
🏢 University of British Columbia
📍 Greater Vancouver A