Full-time/Part-time: Full Time (>=1249 hrs/year)

Campus: Waterloo

Reports to: Manager, Registrarial Systems and Scheduling

Employee Group: WLUSA

Application Deadline: 10/28/2026

Requisition ID: 11846

Wilfrid Laurier University is a leading multi-campus university that excels at educating with purpose. Through its exceptional employees, students, researchers, leaders, and educators, Laurier has built a reputation as a world-class institution known for its rich student experience, academic excellence, and global impact. With a commitment to Indigenization and commitment to equity, diversity, inclusion , Laurier’s thriving community has a place for everyone.

Laurier has more than 21,000 students and 2,100 faculty and staff across campuses in Waterloo and Brantford, as well locations in Kitchener and Milton. The university is committed to providing an inclusive workplace, a adaptable work policy and employing a workforce that is reflective of local and national demographics. Laurier's Waterloo, Kitchener, and Brantford campuses are located on the shared traditional territory of the Neutral, Anishnaabe, and Haudenosaunee peoples. This land is part of the Dish with One Spoon Treaty between the Haudenosaunee and Anishnaabe peoples and symbolizes the agreement to share, protect our resources, and not to engage in conflict. Laurier's Milton campus is located on the traditional territory of the Mississaugas of the Credit, and part of the Nanfan Treaty of 1701 between the British Crown and the Haudenosaunee Confederacy.

This job posting is for a current vacancy.

Position Summary

The Examinations Coordinator reports to the Manager,



Registrarial Systems and Scheduling and is a member of the Registrarial Services team. The incumbent is responsible for the final examination scheduling and administration for the Waterloo and Virtual campuses. Developing an exam schedule that supports the well being of students and ensuring the academic integrity of final exams.

The coordinator corresponds with staff at both campuses including Examinations, Scheduling & Bookings, Online Learning, Accessible Learning, and other areas as needed, in addition to our institutional partners.

The position calls for a combination of strong administrative and coordination skills, the ability to handle numerous tasks simultaneously with a high level of accuracy and the ability to interact with a variety of clients. The successful candidate will also need to work with a high degree of independence and exercise judgment and discretion in the organization and performance of duties.

Accountabilities

Co-ordinate Scheduling and Administration of Final Examinations

- Responsible for all aspects of final examinations scheduling and administration for Waterloo and Virtual campuses for the following terms:
- Fall
- Winter
- Intersession
- Spring
- Summer

- Coordinates the data collection and preparation activities for all final examinations for the Waterloo and Virtual campuses




- Creates and maintains final examination schedules for the Waterloo and Virtual campuses using the scheduling system
- Hires, schedules and supervises examination proctors for Waterloo and Virtual on campus examinations
- Provides support outside normal working hours for examination emergencies for Waterloo and Virtual on campus exams
- Responsible for coordinating virtual exams with colleagues on the Brantford and Milton campuses
- Responsible for coordinating with Accessible Learning in support of final examinations
- Responsible for coordinating with Special Constable Services in support of final examinations
- Responsible for coordinating with Teaching and Learning in support of final examinations
- Responsible for coordinating with Facilities and Asset Management in support of final examinations

Co-ordinate Scheduling and Administration of Deferred Final Examinations

- Responsible for all aspects of deferred final examinations scheduling and administration for Waterloo and Virtual campuses for the following terms:
- Fall
- Winter
- Intersession
- Spring
- Summer

- Coordinates the data collection and preparation activities for all deferred final examinations for the Waterloo and Virtual campuses
- Creates and maintains deferred final examination schedules for the Waterloo and Virtual campus manually
- Hires, schedules and supervises examination proctors for Waterloo and Virtual on campus deferred examinations
- Provides support outside normal working hours for deferred examination emergencies for Waterloo and Virtual on campus exams
- Responsible for coordinating with Accessible Learning in support o

📌 Examinations Coordinator (Canada)
🏢 Wilfrid Laurier University
📍 Canada