Operations Coordinator - Fleet Licensing & Insurance (6 Months Contract)

Welcome to Foss Group of Companies — Where Values DriveEverything, We Do

For over 60 years, the Foss Group of Companies has been aleader in the automotive industry, home to two trusted brands: Roy Foss andFoss National Leasing. Our success is driven by our incredible team.These are dedicated and passionate individuals who embody our core valuesdaily, building a reputation for excellence in retail, fleet, service, andinnovation.

At Foss Group of Companie, we are guided by five principles:

- Gladto be here – We show up with positivity and pride.
- Sweatthe small stuff – Details matter, and we get them right.
- Showup for each other – We succeed as a team.
- Walkthe talk – We lead by example.
- Setthe standard – We raise the bar.

We are proud of the long-standing relationships we've builtwithour clients, customers, and our team members. When you join Foss Group ofCompanies, you're joining a company that leads with heart, acts with integrity,and invests in your growth. If you want a workplace where your impact iscelebrated, you've found your next move.

Salary Range: $25.00/ hour - $30.00/hour (based onexperience)

About the Current Open Role

We areseeking a highly organized, detail-oriented andproactive Operations Coordinator - Fleet Licensing & Insurance (6 Months Contract - with potential extension)tosupport a national fleet transition.

The successful candidate will be responsible forcoordinating and executing administrative activities related to vehiclelicensing, registration updates and insurance documentation.



This includesworking with provincial licensing agents, insurance brokers and internalstakeholders to ensure accurate records, timely processing and completion ofproject deliverables.

This is a hands-on role requiring robust organizationalskills, attention to detail and the ability to manage high-volumeadministrative tasks while meeting established deadlines.

This position offers a hybrid work arrangement, requiringin-office presence 2 to 3 days per week at our Markhamoffice.

Key Responsibilities

Vehicle Licensing & Registration

- Coordinate and process vehicle registrationupdates and replacements across Canadian provinces.
- Work with provincial licensing agents to obtaindocumentation requirements and processing timelines.
- Prepare, review and submit registrationdocumentation.
- Track outstanding registrations, follow up onpending requests and resolve discrepancies.
- Validate completed registrations and maintainaccurate vehicle records in internal systems.

Insurance Administration

- Coordinate insurance documentation updates withbrokers and internal stakeholders.
- Request, review and track certificates ofinsurance and policy endorsements.




- Verify insurance documentation for completenessand accuracy.
- Follow up on outstanding information andescalate discrepancies as required.
- Maintain accurate insurance records in internalsystems.

Project Coordination & Reporting

- Maintain a centralized project tracker tomonitor progress
- Monitor project milestones, deadlines andoutstanding activities.
- Prepare regular progress reports highlightingcompleted transactions, outstanding items and potential delays.
- Coordinate with internal teams and externalvendors to ensure timely completion of project activities.
- Identify opportunities to streamlineadministrative processes and support final project reconciliation.

What You'll Bring

- Minimum 2 years of experience in administration,operations or project coordination.
- Experience managing high-volume administrativetasks, documentation and data tracking.
- Strong Microsoft Excel skills, includingreporting and data reconciliation.
- Excellent organizational, communication andproblem-solving skills.
- Strong attention to detail, with the ability towork independently, manage competing priorities and meet deadlines.
- Experience working with internal teams andexternal stakeholders.
- Experience in fleet management, vehiclelicensing, insurance administration or Salesforce is an asset.

What We Offer:

- Employee team building and social events.
- Learning and development programs for all teammembers.
- Growth potential within our organization.
- Employee discount programs.
- Foss purchase and service program.
- Employee refe

📌 Operations Coordinator (Canada)
🏢 Royfossthornhill
📍 Canada