Support MST Rebar’s Chief Executive Officer through complex scheduling, travel coordination, and confidential executive communication in Toronto. Keep priorities moving across a growing company.

As Executive Assistant, you will manage the CEO’s calendar, correspondence, travel, and action items. You will also support senior leaders, clients, and external partners while overseeing office operations. The work includes presentations, reports, expense reconciliation, events, meetings, vendors, and supplies.

Key Responsibilities:

- Manage the CEO’s calendar, meetings, conflicts, and changing priorities
- Plan domestic and international travel with detailed itineraries
- Prepare briefings, agendas, presentations, reports, and correspondence




- Track commitments and follow up with action owners
- Oversee office operations, events, supplies, and visitor meetings

Requirements:

- Three or more years supporting a CEO or senior executive
- Experience managing complex calendars and executive travel
- Office management, vendor coordination, and budget experience
- Excellent written and verbal communication skills
- Advanced Microsoft Outlook, Word, Excel, and PowerPoint proficiency

Bring sound judgment, discretion, organization, and AI tool proficiency to support MST Rebar’s CEO and expanding operations.

📌 Executive Assistant to Chief Executive Officer (Vaughan)
🏢 MST Rebar
📍 Vaughan