Intermediate Office Administrator / Receptionist with 2–5 years of customer service or administrative experience to support reception, office services, access control, meeting room coordination, and service request management in a fully on-site corporate oil and gas environment.

Our client has an immediate requirement for an Intermediate Office Administrator / Receptionist with 2–5 years of customer service or administrative experience to support reception, office services, access control, meeting room coordination, and service request management in a fully on-site corporate oil and gas environment.

1-year contract with possible extension

- The role will be based in the Calgary downtown office, five days per week
- Hours: 7:30 AM–5:00 PM Monday to Thursday and 7:30 AM–12:30 PM Friday.

Must Have:

- 2–5 years of experience in Administration, Reception, Customer Service, or a similar support role.
- Experience with OfficeSpace software.
- Experience with ServiceNow.
- Excellent organization, time management, and attention to detail.
- Proficiency in Microsoft Office 365, including Teams.
- Ability to work independently, prioritize requests, and manage competing tasks.
- Strong verbal and written communication skills.
- Strong customer service and interpersonal skills.
- Professional, welcoming, and service-oriented approach.
- Ability to work on-site five days per week during the specified hours.

Nice to Have:

- Experience with office administration or reception in a corporate environment.
- Experience using ticketing or service request systems.
- Experience supporting an international company or international clients.




- Familiarity with security access card audits and office access procedures.
- Previous first aid or fire warden training.

Responsibilities:

- Greet visitors and colleagues professionally and manage reception activities.
- Follow security procedures for visitor sign-in, access cards, and emergencies.
- Maintain reception, meeting rooms, and external kitchens; ensure areas are clean, stocked, and presentable.
- Monitor Office Services and Client Services inboxes and service ticket queues, routing and managing requests as required.
- Conduct security access card audits.
- Coordinate external meeting room bookings and calendars.
- Support Office Services, Client Services, and the broader business with administrative tasks.
- Complete required first aid and fire warden training.

Our client has an immediate requirement for an Intermediate Office Administrator / Receptionist with 2–5 years of customer service or administrative experience to support reception, office services, access control, meeting room coordination, and service request management in a fully in office corporate oil and gas environment.

1-year contract with possible extension

- The role will be based in the Calgary downtown office, five days per week
- Hours:



7:30 AM–5:00 PM Monday to Thursday and 7:30 AM–12:30 PM Friday.

Must Have:

- 2–5 years of experience in Administration, Reception, Customer Service, or a similar support role.
- Experience with OfficeSpace software.
- Experience with ServiceNow.
- Excellent organization, time management, and attention to detail.
- Proficiency in Microsoft Office 365, including Teams.
- Ability to work independently, prioritize requests, and manage competing tasks.
- Strong verbal and written communication skills.
- Strong customer service and interpersonal skills.
- Professional, welcoming, and service-oriented approach.
- Ability to work on-site five days per week during the specified hours.

Nice to Have:

- Experience with office administration or reception in a corporate environment.
- Experience using ticketing or service request systems.
- Experience supporting an international company or international clients.
- Familiarity with security access card audits and office access procedures.
- Previous first aid or fire warden training.

Responsibilities:

- Greet visitors and colleagues professionally and manage reception activities.
- Follow security procedures for visitor sign-in, access cards, and emergencies.
- Maintain reception, meeting rooms, and external kitchens; ensure areas are clean, stocked, and presentable.
- Monitor Office Services and Client Services inboxes and service ticket queues, routing and managing requests as required.
- Conduct security access card audits.
- Coordinate external meeting room bookings and calendars.
- Support Office Services, Client Services, and the broader bus

📌 Intermediate Office Administrator (Calgary)
🏢 S.I. Systems
📍 Calgary