Posting Reason:

Temporary replacement of a regular position

Job Type:

Employee

Anticipated Duration in Months (for contracts and temporary assignments):

20

Job Family:

Academic Administration

# of Open Positions:

1

Faculty/Service - Department:

Academic Administration

Campus:

Main Campus

Union Affiliation:

SSUO

Date Posted (YYYY/MM/DD):

2026/10/22

Applications must be received BEFORE (YYYY/MM/DD):

2026/11/02

Hours per week:

35

Salary Grade:

SSUO Grade 08

Salary Range:

$68 149,00 - $86 083,00

About the Common Law Section of the Faculty of Law

Over the past 20 years, the Common Law Section of the Faculty of Law at the University of Ottawa has become a national and global leader in many fields. We are the only law school to offer a common law degree in both English and French, and our faculty is one of the most accomplished in the country. We are an engaged Faculty, and we have a robust culture of public engagement. We also have a strong bond with the legal community in Ottawa and a special relationship with the Supreme Court of Canada. We are leaders -- leaders in research, leaders in the profession and leaders in our community. On any given day, members of our faculty may be seen testifying before a Parliamentary committee, providing expert commentary in the media, or contributing to public policy debates on the issues of the day. We are the most-cited law faculty in the national media. Through our dedication we have built strong experiential learning opportunities for our students where our students have unparalleled access to, and interaction with, the highest judges in the land to help foster an inclusive and high-quality student experience.

Position Purpose:





Serves as a first point of contact for students by receiving, acknowledging, anticipating and responding to various student requests and by ensuring above average client service in order to attract, retain and maintain the student population rate in all programs of study. Execute administrative tasks, such as evaluating requests, making recommendations, approving certain requests and providing follow-ups with students, colleagues and other faculties. As an ambassador for the University and the Faculty, attend graduation ceremonies and various events to promote the University of Ottawa and the Faculty’s services.

In this role, your responsibilities will include:

- Assess student needs: Evaluate student needs by analyzing, identifying, interpreting and translating student needs to determine which policies and procedures need to be activated.
- Admissions: Analyze student files with conditional acceptance and/or equivalences, so the Academic Development and Student Retention Specialist can follow up with these students. Monitor these files to ensure that administrative and academic deadlines are respected.
- Modification to program of study: Serve as a first point of contact for students by receiving, acknowledging and taking action on student requests for modification to their selected program of study.




- Course selection and registration application process: Serve as a first point of contact for students by receiving and acknowledging student requests for course selection and registration. Determine the eligibility of the request. Based on eligibility, approve course selection for first year students and special students and perform the necessary steps to finalize requests.

What you will bring:

- Knowledge of administration usually acquired through postsecondary studies and several years of experience in a similar role.
- Knowledge of academic programs at the high school, college, undergraduate and postgraduate levels
- Knowledge of and experience interpreting, communicating and applying procedures, policies and methods
- Experience researching and analyzing data as well as creating administrative and statistical reports
- Experience in problem solving and decision-making
- Experience providing client service
- Experience implementing strategies and activity plans for students
- Experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access), word processing, Windows and Internet
- Capacity to deal with conflicting priorities and respect strict deadlines in a fast paced environment
- Organizational and analytical skills, excellent judgment and attention to detail
- Listening skills and strong work ethics
- Bilingual – French and English (spoken and written)

Key Competencies at uOttawa:

Here are the required competencies for all or our employees at uOttawa:

Planning: Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize

📌 Senior Officer, Academic Administration (Ottawa)
🏢 University of Ottawa
📍 Ottawa