About UJA Federation of Greater Toronto

At UJA Federation of Greater Toronto, our vision is to lead the most vibrant Jewish community in North America - a community characterized by its diversity, unity, compassion,generosityand commitment to Jewish values. Together with our philanthropic,volunteerandprofessional leadership, we’rechanging lives.

As one of North America’s leading Jewish non‑profits, UJA Federation of Greater Toronto works to preserve and strengthen the quality of Jewish life in Greater Toronto, Canada, Israel and around the world. UJA advances this mission through fundraising, programs, and research focused on our strategic pillars: fighting poverty and improving well‑being, growing Jewish education and identity, countering antisemitism and hate, and strengthening connections with Israel and Jewish communities worldwide.

About the Jewish Foundation

The Jewish Foundation of Greater Toronto is a community foundation that makes charitablegivingeasy and rewarding so that individuals and families can fulfill their personal philanthropic goals and translate their charitable vision intoviablesolutions to some of the community’s most pressing needs. Jewish tradition teaches that one of our key responsibilities is to make the world a better place for future generations.

As one of the largest Jewish community foundations in Canada, the Jewish Foundation of Greater Toronto has been in business and managing millions of dollars in assets since 1962. Visit www.jewishfoundationtoronto.com for further details.

Position Summary

The Executive Assistant provides executive, administrative and coordination support to the SVP, Integrated Philanthropy, helping advance departmental priorities and initiatives.



Working closely with the SVP and Associate Director of Operations & Fundholder Experience, the role also supports operational consistency, administrative processes and effective fundholder service supporting strategic planning and execution of departmental priorities.

The successful candidate is proactive, highly organized and discreet, with strong relationship-building skills, sound judgment and the ability to manage competing priorities in a collaborative, service-oriented workplace.

Key Responsibilities

Executive and Departmental Support

- Manage the SVP’s calendar, meetings, correspondence, scheduling and administrative requirements.
- Prepare agendas, presentations, reports, briefing materials and meeting notes; track decisions, deadlines and follow-up actions.
- Coordinate departmental projects, donor events, educational programs, committees and working groups.
- Facilitate communication and collaboration across Integrated Philanthropy and other departments.
- Manage donor correspondence, acknowledgements, reports, stewardship activities and follow-up.
- Attend selected meetings and events outside regular working hours when required.

Donor and Fundholder Service

- Respond to designated fundholder, donor and volunteer inquiries, coordinating requests with appropriate internal teams.
- Support contributions, grants, fund documentation,



acknowledgements, reporting and stewardship activities.
- Maintain accurate donor interactions and records in the Foundation’s CRM and related systems.
- Assist with fundholder reporting and stewardship initiatives.
- Support strategic fundraising initiatives.

Operations and Process Coordination

- Work with the Associate Director, Operations & Fundholder Experience, to maintain consistent administrative practices, workflows and documentation standards.
- Maintain organized shared files, records, contact lists and departmental resources.
- Coordinate operational tasks, reporting, deadlines and follow-up activities across teams.
- Support operational projects and identify opportunities to improve processes, information management and service delivery.
- Balance priorities between both reporting relationships, communicate competing demands promptly and elevate matters requiring leadership direction.

Qualifications and Experience

- Post-secondary education in business administration, office administration or a related field, or equivalent experience.
- Minimum five years of relevant experience in administration, executive support, client service or project coordination; nonprofit, philanthropic, fundraising or financial services experience is an asset.
- Excellent organizational, time-management, communication and interpersonal skills, with strong attention to detail.
- Proactive problem-solving skills, sound judgment and the ability to manage competing priorities independently and collaboratively.
- Proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint; CRM experience, particularly Salesforce, is an ass

📌 Executive Assistant, Integrated Philanthropy (Toronto)
🏢 UJA Federation of Greater Toronto
📍 Toronto