The Sky Group of Companies (the “Sky Group”) is a diversified, family-owned and operated organization proudly established in 2005. We provide a broad range of services across the construction, renovation, restoration, maintenance, millwork, and electrical industries.

Our vision is to provide reliable, high-quality services while embracing innovative technology and building long-term relationships with our clients, employees, suppliers, and partners. We serve commercial, industrial, residential, and multi-residential clients throughout the GTA.

Our core values are People, Integrity, Safety, Quality, and Reliability.

As our organization continues to grow, we are seeking an organized, proactive, and dependable Office Administrator to join our team and support the smooth and efficient operation of our office.

About the Role

The Office Administrator is responsible for providing day-to-day administrative and operational support to the office, employees, management, and various departments across the organization.

This is a hands-on position for someone who is highly organized, detail-oriented, resourceful, and comfortable managing multiple priorities in a fast-paced construction environment. The successful candidate will serve as a key administrative point of contact and help ensure that office systems, records, supplies, facilities, and administrative processes are maintained accurately and efficiently.

Key Responsibilities

Office Administration & Reception

- Serve as the first point of contact for visitors, clients, vendors, and employees, providing a professional and welcoming experience.
- Answer, screen, and direct incoming phone calls and general inquiries promptly and appropriately.




- Administer the company's general information email and ensure inquiries are directed to the appropriate person or department.
- Receive, sort, distribute, and coordinate incoming and outgoing mail, courier services, packages, and deliveries.
- Prepare and distribute correspondence, memos, letters, forms, spreadsheets, reports, and other company documents.
- Coordinate meeting room and boardroom bookings.
- Maintain office notice boards and ensure information remains current and organized.
- Manage office key fobs, access cards, and related access records.
- Maintain office parking assignments and assist with parking and 407 administration.
- Administer parking-related tickets and documentation as required.
- Liaise with IT regarding office equipment, systems, user access, and other administrative technology requirements.
- Provide general administrative support to management, project managers, HR, accounting, and other departments as required.

Office Facilities & Organization

- Maintain a clean, organized, safe, and skilled office environment.
- Monitor office facilities and coordinate repairs, maintenance, servicing, and other building requirements.
- Coordinate office cleaning schedules and assist with monitoring cleaning services.
- Assist with office renovation and maintenance projects.
- Maintain inventory of office supplies,



kitchen supplies, first aid materials, computer equipment, uniforms, PPE, and other office resources.
- Order, receive, organize, and restock office and kitchen supplies as required.
- Consult with departments to identify supply and equipment requirements and prepare purchase requests for approval.
- Coordinate scheduling of waste bins, cleanings, and related services for projects and office operations.
- Inspect and maintain first aid kit supplies and coordinate restocking as required.
- Coordinate the distribution of employee uniforms, T-shirts, PPE, and other company-issued items.

Systems, Records & Administrative Data

- Maintain accurate physical and digital filing systems, including appropriate filing, archiving, and document organization.
- Maintain accurate employee, client, supplier, and other administrative records.
- Assist with maintaining company records and ensuring information is current and accessible.
- Assist with project and system administration, including the creation and maintenance of project information in platforms such as SkyNet and Connecteam.
- Maintain accurate client and supplier information within company systems.
- Assist with subcontractor setup and the collection and maintenance of required compliance documentation.
- Assist with maintaining and updating organizational records and information.
- Coordinate with other office administrators across the Sky Group and related companies to ensure consistent communication and administrative processes.

Finance, Purchasing & Procurement Support

- Assist with the creation and administration of purchase orders for off

📌 Office Administrator (Oakville)
🏢 Sky Contracting
📍 Oakville