Take Your Career to New Heights with Flair Airlines

We’re here to make air travel affordable for everyone, and we’re looking for talented individuals who want to help us continue changing the industry for the better. As Canada’s most reliable airline, we're all about offering real value. As we continue to expand our network, increase flight frequencies, and introduce more services, we’re looking for passionate team members to help us in our mission to make air travel accessible for everyone. We know who we are, and we’re confident in our approach.

Your Team:

Join Flair’s Executive Office team, where executive support and effective administration help ensure the smooth coordination of leadership activities and daily office operations. Reporting to the Director, Executive Office Operations, the Office & Travel Administrator provides administrative and coordination support to the Executive Leadership Team, including Vice Presidents and Chiefs. The role manages executive calendars, meetings, travel arrangements, document preparation, and administrative follow-up to ensure leadership priorities are organized and supported efficiently.

The Office & Travel Administrator also oversees corporate (non-crew) business travel, including flight and hotel bookings, approvals, payment coordination, and expense tracking. In addition, the role supports office operations through building access management, parking administration, vendor coordination, purchasing, and general administrative services.

Working closely with executive leaders, internal teams, and external service providers, the role manages competing priorities, responds to time-sensitive requests, and handles confidential information with professionalism and discretion.





This role is based in office at our Toronto, ON (YYZ) office.

A Day in the Life:

- Provide comprehensive administrative support to the Executive Leadership Team, including Vice Presidents and Chiefs, ensuring executive priorities, schedules, and daily activities are effectively managed.
- Coordinate executive calendars, appointments, meetings, and scheduling changes, anticipating conflicts and adjusting priorities as needed.
- Organize executive and leadership meetings, including agendas, meeting materials, presentations, minutes, and follow-up on action items.
- Prepare, format, and review executive correspondence, reports, presentations, and other business documents to ensure accuracy and professionalism.
- Coordinate executive travel arrangements, accommodations, itineraries, and expense submissions.
- Manage executive correspondence, meeting requests, and administrative inquiries, ensuring timely responses and appropriate follow-up.
- Maintain confidential executive documents, records, and sensitive business information with discretion.
- Coordinate executive visits, leadership events, and meetings involving internal and external stakeholders.
- Track outstanding administrative requests, deadlines, and deliverables to ensure executive priorities remain on schedule.
- Provide administrative and logistical support for executive projects,



business initiatives, and other priorities as assigned.

Corporate Travel Coordination

- Administer corporate (non-crew) travel arrangements, including flights, hotel accommodations, approvals, and payment requirements.
- Manage the corporate travel inbox, responding to inquiries, preparing travel options, and coordinating approved bookings.
- Maintain corporate hotel relationships, negotiated rates, prepayments, and authorization documentation.
- Administer the Egencia travel platform, including user access, account maintenance, and guest travel bookings.
- Coordinate urgent travel requirements, including maintenance Aircraft on Ground (AOG) requests.
- Maintain travel expenditure records and prepare monthly cost allocation reports for Finance, identifying opportunities for cost savings.

Office Administration

- Coordinate office operations, including facilities requests, office supplies, meeting spaces, and general workplace requirements.
- Administer office access, keys, fobs, employee access records, and coordination with building management.
- Complete monthly RAIC and parking audits, including account updates, employee records, and visitor parking arrangements.
- Coordinate office maintenance requests, building communications, and updates to office reference materials.
- Manage purchasing of office and hangar supplies, corporate merchandise, and departmental materials, including vendor coordination and cost comparisons.
- Coordinate the return of office assets and maintain accurate administrative records.
- Perform additional duties and responsibilities as assigned.

What You Bring to the Role:

The preferre

📌 Office & Travel Administrator (Toronto)
🏢 Flair Airlines
📍 Toronto