Human Resources & Volunteer Services Coordinator

Full-time position, – 37.5 hours per week

Who are we?

People need support today. Knowing this, Feed Nova Scotia collects and distributes millions of pounds of food annually to hundreds of food banks and programs across the province. It also supports community partners as they build capacity to serve their communities. While Feed Nova Scotia helps Nova Scotians meet a very basic need, it raises awareness of the root causes of food insecurity—things like systemic racism, low wages, inadequate income support, and unaffordable housing. Feed Nova Scotia advocates for sustainable, policy-based solutions that will allow everyone to live a life of dignity and prevent anyone from relying on charitable band-aids to address human rights.

What is a Human Resources & Volunteer Services Coordinator?

Human Resources & Volunteer Services Coordinator exists to strengthen organizational capacity and cultivate inclusive, supportive workplace culture across the organization. By providing operational support and embedding JEDDI principles into daily practices, this role ensures staff and volunteers experience fair, reliable and equitable HR services. Ultimately the position enables teams to focus on advancing our mission of addressing food insecurity.

What does a Human Resource & Volunteer Services Coordinator do?

- Prepares onboarding packages, formats documentation, and coordinates initial orientation logistics for incoming staff.
- Maintains up-to-date physical and digital HR records, ensuring standardized documentation across all employee files.
- Assists in tracking candidates through the recruitment pipeline from requisition to hire date using standardized templates and tools.




- Provides administrative and coordination support to contribute to productive departmental operations and a welcoming, inclusive experience for employees and volunteers
- Provides administrative support to employees and volunteers by responding to general inquiries, sharing information and directing individuals to appropriate resources or team members.
- Assisting with data entry to support the creation of team dashboards and equity metrics. Routine system updates, and user access management.
- Assist with coordinating training sessions, logistical coordination of employee committee meetings, registration for organizational learning opportunities and internal calendars.
- Processes and reconciles biweekly payroll and benefits administration include the reconciliation of monthly benefits program including employee health and dental benefits program, EAP resource distribution, and RRSP program.
- Maintains strict confidentiality while organizing organizational data related to demographics, training completion, and general HR records.
- Participates actively in building a welcoming, accessible HR presence across organizational sites.
- Coordinates scheduling and logistics for team-wide surveys, lunch & learn sessions, and staff engagement events.
- Provides administrative and logistical support for HREC committees,



staff learning opportunities and workplace culture initiatives.
- Assists with gathering and organizing employee and volunteer feedback and engagement information to support departmental planning and continuous improvement.
- Maintains strict confidentiality while organizing organizational data related to demographics, training completion, and general employee and volunteer records.
- Supports general departmental correspondence, document preparation, meeting coordination and cross-departmental communication.
- Contributes to a welcoming, inclusive and accessible workplace by actively engaging, supporting and cultivating strong relations with volunteers.
- Assists with coordinating employee and volunteer recognition activities and other initiatives that promote connection, belonging and organizational culture.
- Supports volunteer recruitment and onboarding activities.
- Maintains accurate and up-to-date volunteer records.
- Provides administrative support for volunteer scheduling and coordination.
- Assists with volunteer-related reports, records, and documentation.
- Supports the coordination of volunteer communications including feedback surveys, inquiries and general correspondence.

What are we looking for?

- Post-secondary diploma or degree in Human Resources, Business Administration, Office Administration, or a related field.

- 2 – 3 years of experience in an administrative support in people services or HR coordination role.

- Experience with payroll administration.
- Experience working with databases, HR Information Systems such as BambooHR, or general record-management software.
- Experience managing Volgistics and VicNet are consid

📌 Human Resources (Dartmouth)
🏢 Feed Nova Scotia
📍 Dartmouth