Cash Application and Accounts Receivable Support

Purity life Health Products LP is Canada's most valued distributor of natural health products.

Are you a detail-oriented and organized individual with a knack for numbers? Are you looking to gain experience and grow your career?

We are seeking a detail-oriented, proactive, and highly organized professional to join our Finance team in a Cash Application & Accounts Receivable Support role. This position plays a key role in applying cash accurately, managing accounts receivable, resolving trade deductions, and supporting customers. If you thrive in a fast-paced, cross-functional environment and enjoy solving puzzles with numbers, we want to hear from you.

This is a new position
Base Salary: $50,000 per year, Grade 6
Hours of work 7:30 a.m.-3:30 pm, Monday to Friday

Key Responsibilities

Core Function

Responsibilities

Cash Application

- Accurately apply customer payments to outstanding invoices in ERP systems.
- Identify and resolve unapplied cash and payment variances.
- Liaise with customers and banking teams for remittance clarification.

Accounts Receivable Management

- Monitor Trade & AR aging reports and follow up on overdue accounts via phone, email, and customer portals.
- Reconcile customer accounts and resolve discrepancies proactively.
- Prepare and present Trade & AR status summaries to internal stakeholders.
- Investigate, validate, and resolve trade deductions, including MCBs, co-op advertising, and unauthorized deductions.
- Ensure compliance with internal financial and trade policies.
- Maintain documentation and clear audit trails for deduction-related activity.
- Escalate complex discrepancies and disputes to the Finance & Credit Manager.

Customer Support





- Respond professionally to customer inquiries regarding invoices, payments, and account status.
- Maintain current and accurate customer data, including contact, billing, and payment terms.

Cross-Functional Collaboration

- Work closely with Sales, EDI, and Customer Care teams to resolve payment, billing, and deduction-related issues.
- Provide insights on recurring deduction trends to drive upstream improvements.
- Assist with month-end and year-end Trade & AR close and reconciliation processes.
- Adhere to internal controls, audit requirements, and financial procedures.

Ad Hoc & Project Support

- Provide additional support for cash application, accounts receivable, and trade deductions as needed.
- Take on ad hoc tasks and special projects as assigned.

Requirements

- High school diploma or equivalent; additional education or relevant certifications are a plus.
- Accounts Receivable or related finance roles an asset.
- Previous office experience an asset.
- Fluency in English (verbal and written) is essential, French is an asset.
- Robust proficiency in MS Excel and accounting software; familiarity with ERP systems is an advantage.
- Exceptional attention to detail and accuracy in data entry and record-keeping.
- Excellent communication skills to interact effectively with internal teams and customers in both languages.
- Strong organizational and time management skills to prioritize tasks and meet deadlines.
- Problem-solving mindset with the ability to resolve billing and payment discrepancies.
- A team player with a positive attitude and willingness to assist colleagues when needed.
- Demonstrated commitment to maintaining the confidentiality of financial information.

📌 Cash Application and Accounts Receivable Support (Halton Hills)
🏢 Purity Life Health Products
📍 Halton Hills