Ready to build your career? We want to hear from you.

As an Executive Assistant within Pomerleau’s Bridges and Marine Works team, you will serve as the right-hand person to the Vice President and a key partner to the leadership team. You will contribute to the division’s operational efficiency by coordinating administrative activities, tracking strategic priorities, and preparing executive deliverables. Working on large-scale construction projects across the country, you will have the chance to thrive in a dynamic environment where your organizational skills, autonomy, and proactive approach will have a direct impact on the team’s success.

What you will do

- Provide administrative and operational support to the Vice President and leadership team.
- Act as the central point of contact between directors, corporate functions, and internal stakeholders.
- Plan, prepare, and coordinate Monthly Operational Reviews (MORs) and other leadership meetings.
- Prepare agendas, meeting minutes, decision logs, and action item follow-ups. Track commitments and ensure follow-through on actions arising from management meetings.
- Coordinate leadership committees, collaborative meetings, and internal forums.
- Centralize, organize, and maintain division documentation.
- Manage and govern SharePoint sites and collaboration tools.
- Maintain organizational charts, distribution lists, and division directories.
- Prepare and format PowerPoint presentations, executive briefs, reports, and leadership documents.
- Produce summaries, dashboards, and decision-support materials.
- Coordinate division events, workshops, retreats, conferences, and travel arrangements.




- Contribute to the continuous improvement of administrative and operational processes.

This Role Is for You If You Have

- A diploma in Administration, Office Technology, Management, or a related field.
- At least five years of experience in an executive support or leadership coordination role.
- Exceptional organizational skills and the ability to manage multiple priorities simultaneously.
- Strong communication, writing, and summarization skills.
- A high level of autonomy, initiative, and qualified judgment.
- The professionalism and discretion required to handle confidential and sensitive information.
- The ability to collaborate effectively with stakeholders at all levels of the organization.
- Advanced proficiency in Microsoft 365, including Outlook, Excel, PowerPoint, Teams, and SharePoint.

Additional Assets

- Experience preparing executive presentations, management reports, and leadership-level documentation.
- Experience in a project-based environment or within the construction industry.

Benefits

- RRSP with up to 5% employer matching
- Hybrid work model for corporate roles
- Employee stock ownership program
- Career growth through real development opportunities
- Transit pass reimbursement — get to work for free
- Minimum 4 weeks of vacation from day one

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work.

📌 Executive Assistant – Civil (Canada)
🏢 Pomerleau
📍 Canada