What We Offer

At Northern Mat & Bridge, we recognize that our people are the foundation of our success. We are committed to providing a supportive workplace, opportunities for growth, and a comprehensive rewards program.

Our total compensation package includes:

- Competitive compensation based on qualifications and experience
- Employer-paid benefits program
- Health Care Spending Account
- Employee and Family Assistance Program (EFAP)
- Employee Stock Purchase Plan
- Profit Sharing Program
- Registered Savings Plan (RSP) Matching Program
- Company-provided IT equipment
- Full-time, permanent employment opportunity

Position Overview

Northern Mat & Bridge is seeking a highly organized and customer-focused Office Coordinator to join our Calgary team. As the first point of contact for employees, visitors, and business partners, the Office Coordinator plays a key role in creating a welcoming, qualified, and efficient workplace environment.

The Office Coordinator supports front desk operations, office administration, facilities coordination, employee engagement initiatives, onboarding activities, and day-to-day marketing administration. The successful candidate is proactive, detail-oriented, and committed to delivering exceptional service while supporting organizational culture and operational excellence.

Key Responsibilities

Front Desk & Reception Operations

- Greet and welcome visitors, employees, and guests in a professional and friendly manner.
- Direct visitors to the appropriate person or department while maintaining security protocols.
- Provide accurate information in person,



by phone, and through email correspondence.
- Maintain a clean, organized, and professional reception area.

Office Administration & Facilities Coordination

- Coordinate daily office administration activities, including mail, courier services, shipments, and workplace support functions.
- Maintain office, kitchen, meeting room, and workplace supply inventories and coordinate procurement as required.
- Coordinate meeting logistics, workspace requirements, and administrative support activities.
- Liaise with vendors and service providers regarding cleaning, maintenance, repairs, recycling, and facility services.
- Maintain assigned calendars, SharePoint content, and workplace administration records

Employee Experience & Culture

- Support a positive, inclusive, and professional workplace culture.
- Assist with employee engagement, wellness, recognition, and culture initiatives.
- Coordinate seasonal activities, wellness challenges, family events, holiday programs, employee gifts, and other approved culture initiatives.
- Support the implementation of Social Committee activities and company-sponsored events.




- Prepare and distribute employee communications related to workplace events and culture initiatives.
- Maintain event records, budgets, calendars, SharePoint content, and supporting documentation.

Marketing Administration & Support

- Coordinate administrative requirements for approved marketing initiatives across digital and traditional channels.
- Support the preparation, scheduling, administration, and monitoring of social media and website content.
- Assist with the development of marketing materials, project profiles, presentations, and communications.
- Maintain inventories of promotional items, signage, displays, and branded materials and coordinate distribution as required.
- Provide administrative and project support to the Marketing Manager.

Technology & Onboarding Support

- Provide basic administrative support for office technology, meeting rooms, and workplace equipment.
- Maintain technology and equipment inventory records and coordinate related workplace requirements.
- Coordinate workspace setup and office orientation activities for new employees.

Qualifications & Experience

- Knowledge, Skills & Abilities
- Strong customer service and interpersonal skills.
- Excellent organizational and multitasking abilities with the ability to manage changing priorities.
- Professional written and verbal communication skills.
- Ability to be proactive, resourceful, and practical in resolving issues.
- Strong attention to detail and the ability to prioritize work effectively.
- Basic understanding of digital marketing concepts, including

📌 Office Coordinator (Canada)
🏢 Northern Mat & Bridge
📍 Canada