Rental Listings and Platform Management

- Create, edit, and update rental listings across various advertising platforms.
- Keep rental rates, availability, occupancy dates, promotions, descriptions, and images up to date.
- Conduct regular quality checks to ensure the accuracy and consistency of published information.
- Remove or update listings as unit availability changes.
- Maintain a detailed record of all updates, modifications, and follow-up activities.

Statistics, Reporting, and Data Management

- Collect and compile leasing data from various real estate projects.
- Prepare weekly statistical reports covering leads, property tours, rental applications, signed leases, unit availability, and occupancy rates.
- Update tracking spreadsheets and performance dashboards.
- Verify data accuracy, identify discrepancies, and carry out necessary follow-ups.
- Contribute to the standardization and continuous improvement of data collection and reporting tools.

Administrative and Financial Tracking and Deadline Management

- Receive, review, and track invoices for the marketing department.
- Maintain up-to-date expense tracking spreadsheets and project-specific budget reports.
- Monitor supplier contracts, subscriptions, renewals, and deadlines.
- Organize, file, and maintain administrative documents and records.
- Coordinate follow-ups with suppliers and various internal stakeholders.

Marketing Operations Support

- Maintain and update databases and reference documents.
- Verify the accuracy of information published across various marketing materials and channels.
- Collaborate with marketing coordinators to provide administrative support for campaigns and projects.
- Keep task management tools and project timelines up to date.
- Contribute to the continuous improvement of workflows and administrative processes.

Qualifications and Skills

- Diploma of College Studies (DEC)



in Administrative Techniques, Office Administration, or equivalent education.
- Minimum of 3 years of experience in a similar role.
- Advanced proficiency in Excel, including formulas, filters, and pivot tables.
- Good working knowledge of Microsoft 365.
- Comfortable using digital platforms and management tools.
- Excellent written French communication skills.
- Working knowledge of English is an asset.
- Experience in real estate, residential leasing, or marketing is an asset.

Desired Personal Attributes

- Strong independence and sense of responsibility.
- High level of accuracy, precision, and attention to detail.
- Excellent organizational and prioritization skills.
- Strong aptitude for working with numbers and data.
- Ability to manage multiple projects and tasks simultaneously.
- Analytical mindset with the ability to identify discrepancies and inconsistencies.
- Proactive, team-oriented, and solution-oriented approach.

Why Join Our Team?

As an Administrative Technician, you will join a dynamic marketing department at the heart of the leasing and development activities of a substantial real estate portfolio. This position offers the opportunity to take ownership of meaningful responsibilities, contribute to operational efficiency, and help improve internal processes. We are looking for a reliable, independent, and detail-oriented individual who takes pride in delivering high-quality work and wants to play an essential role in the success and smooth operation of a team.

Avantages santé :

- Prestations d'invalidité
- Régime de soins de santé
- Protection pour services paramédicaux
- Prestations des soins de la vue

Avantages financiers :

- Assurance de groupe
- Assurance-vie

Avantages à long terme :

- Assurance de soins de longue durée

Autres avantages :

- Stationnement gratuit disponible
- Commodités sur place
- Loisirs et activités sur place
- Congés rémunérés
- Assurance voyage

📌 Administrative Technician – Marketing and Leasing Operations (Canada)
🏢 Immomarketing.inc
📍 Canada