The Accounts Payable Administrator is a key member of the Corporate Accounting team, responsible for the accurate and timely processing of payables and payments, and for supporting month-end accounting activities across Weston Forest’s multiple companies and entities. Based out of the company’s head office, this role partners closely with the Director, Accounting and the broader Finance team to keep transactions and supplier accounts current and to meet month-end close deadlines.

Operating in a hands-on capacity, the role manages the full accounts payable cycle, from processing and posting supplier and expense invoices through to preparing payment batches, EFT files, and online banking uploads in both CAD and USD. The role also supports the month-end close through accruals, journal entries, and prepaid expense schedules.

This position is well-suited to a detail-oriented accounting professional with a solid accounts payable foundation who is looking to build their exposure to month-end close within a dynamic, multi-entity manufacturing and distribution environment.

REPORTING RELATIONSHIPS:

- Direct Reporting to: Director, Accounting

KEY ATTRIBUTES:

- Strong attention to detail and accuracy, with the ability to keep transactions and vendor account reconciliations current
- Able to work independently, prioritize competing deadlines, and follow up on discrepancies through to resolution
- Highly organized and able to manage a high volume of transactions across multiple entities
- Proactive problem solver with solid analytical skills
- Collaborative and service-oriented,



maintaining positive relationships with suppliers and internal stakeholders
- High integrity, confidentiality, and sound judgment in handling financial and banking information
- Adaptable and comfortable working under pressure in a fast-paced environment

KEY RESPONSIBILITIES:

Accounts Payable

- Process, code, and post supplier and expense invoices accurately and within payment terms, ensuring supporting documentation and approvals are in place
- Proactively identify and resolve invoice discrepancies, obtain approvals, and follow up on outstanding issues
- Reconcile vendor accounts and maintain accurate supplier records
- Prepare and review AP aging reports, investigating and resolving aged or unusual items
- Take full advantage of available discount opportunities and ensure payment deadlines are met
- Maintain positive supplier relationships and respond to vendor inquiries in a timely manner

Payments

- Prepare payment batches, EFT files, and online banking uploads for CAD and USD payments
- Process ACH/EFT transactions for Canadian and U.S. suppliers, ensuring accuracy and appropriate authorization

Month-End Close & General Accounting

- Support the month-end close process, including preparing accruals and journal entries




- Maintain prepaid expense schedules and prepare related month-end journal entries
- Maintain and reconcile tracking spreadsheets supporting balance sheet accounts
- Support quarter-end and year-end activities, including determining cut-off dates and amounts of vendor purchases
- Manage accounting responsibilities for multiple companies and entities within the Weston Forest group

Other

- Provide assistance to others in the department as workload allows
- Perform backup functions as required and participate in cross-training initiatives
- Other duties as required

Qualifications & Requirements:

Education & Certification

- College diploma or university degree in Accounting, Finance, or a related discipline preferred
- Progress toward a CPA designation is considered an asset

Experience

- Minimum 2 years of accounting experience, preferably in accounts payable and general accounting
- Experience processing and posting supplier and expense invoices
- Experience preparing payment batches, EFT files, and online banking uploads
- Strong understanding of CAD and USD payments, including ACH/EFT transactions
- Experience preparing and reviewing AP aging reports
- Experience with month-end close, including accruals, journal entries, and prepaid expense schedules
- Experience handling accounting responsibilities for multiple companies or entities; manufacturing or distribution experience is an asset

Technical Proficiency

- Strong Microsoft Excel skills, including maintaining and reconciling tracking spreadsheets
- Experience with ERP or accounting systems; Microsoft Dynam

📌 Accounts Payable Administrator (Canada)
🏢 Weston Forest
📍 Canada