Position Title: Site Leasing Coordinator
Salary & Benefits: $60,000–$65,000, comprehensive health, dental and vision benefits, group RRSP program, and paid time off
Position Status: Current vacancy
Location: Montreal, QC (preferred); Toronto, ON (considered)
Work Model: Hybrid – approximately 2–4 days per week onsite in Montreal. Toronto candidates may be considered for a remote arrangement until a local office is established, with a hybrid model anticipated thereafter

Our client, a growing Canadian telecommunications infrastructure company, is seeking a Site Leasing Coordinator to join its expanding Real Estate team. Reporting directly to the Director of Real Estate, this position supports the management of colocation agreements, tenant applications, and leasing activities across a national portfolio of telecommunications towers, rooftops, and ground assets.

This is an excellent opportunity for an organized, detail-oriented qualified with experience in real estate administration, construction, engineering, planning, or contract coordination. The role combines client communication, technical documentation, agreement administration, and database management, offering valuable exposure to the telecommunications infrastructure industry.

Our client is open to candidates with transferable experience and is willing to provide training to someone with the right aptitude, strong organizational skills, and an eagerness to learn.

Ideal Candidate:

The ideal candidate is a highly organized and detail-oriented professional who enjoys managing multiple projects, coordinating documentation, and communicating with clients and internal stakeholders. They may bring experience in telecommunications, commercial real estate,



construction, engineering, planning, or contract administration, with an ability to review technical information and understand contractual requirements. Strong communication skills, accuracy, initiative, and a willingness to pick up the phone and follow up with clients are essential. Previous telecommunications experience is an asset but is not required for someone with relevant transferable skills.

Key Responsibilities

Colocation Applications & Tenant Coordination

- Receive, review, and process applications from wireless carriers seeking to install equipment on existing telecommunications towers, rooftops, and ground assets.
- Coordinate tenant onboarding, ensuring applications, approvals, agreements, and supporting documentation are completed accurately and efficiently.
- Review equipment specifications and installation requirements, working closely with engineering and operations teams to resolve discrepancies.
- Track applications through internal approval processes, ensuring timely follow-up and communication with all parties.
- Serve as a primary point of contact for tenant inquiries, explaining processes, answering questions, and coordinating next steps.

Lease & Contract Administration

- Coordinate the preparation, distribution, execution, and filing of colocation agreements, amendments, and supporting documents.




- Review agreements to understand standard contractual terms, conditions, and requirements.
- Track lease milestones, renewal dates, notice periods, and other important contractual deadlines.
- Support tenant renewals and assist with ground lease extensions related to colocation activities.
- Ensure agreements and supporting documentation are accurately maintained and discrepancies are addressed.

Database & Portfolio Management

- Maintain accurate tenant, lease, equipment, and site information within internal databases and lease management systems.
- Update records relating to new agreements, amendments, equipment changes, and tenant activity.
- Support database maintenance, record reconciliation, and ongoing process improvements.
- Prepare reports and summaries relating to application activity, leasing pipelines, and portfolio occupancy.
- Ensure all documentation is properly organized, filed, and accessible to internal teams.

Client Relations & Internal Collaboration

- Maintain professional relationships with telecommunications carriers, tenants, and internal stakeholders.
- Coordinate with Legal, Engineering, Operations, and Finance to support leasing activities and resolve outstanding issues.
- Assist with tenant billing, reimbursements, and cost tracking in collaboration with Finance.
- Gather relevant tenant, equipment, and market information to support site reviews, pricing, and project proposals.
- Proactively follow up on outstanding applications, agreements, and documentation to keep projects moving forward.

Qualifications

- Approximately 1–3 years of experience in telecommunications,

📌 Site Leasing Coordinator (Toronto)
🏢 Recruiting in Motion
📍 Toronto