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This role requires a minimum of 40% on-site presence. Current mandate for this position is to be on-site Monday and Tuesday every week. Additional on-site work may be required based on business needs. On-site expectations are subject to change and may be adjusted on a temporary or permanent basis.

Job posting ID: 9365

Employment status: Regular full-time
Position's anticipated start date:2026-11-09

Salary/Rate of pay:$75,100 - $88,300

- This external job posting may close earlier than the advertised deadline.

Application requirements:

- Your up-to-date resume.
- We recommend you save a copy of the job posting for reference throughout the recruitment process.

Do you currently work for Canadian Blood Services? All employees must apply via the internal career page .

Together, the work we do connects people and changes lives — including your own.

Be part of a dynamic, collaborative and caring organization committed to saving and improving lives. Thousands of patients depend on us every day for reliable access to safe blood, plasma, stem cells and organs and tissues.

About the role

Canadian Blood Services is looking for a Regular full-time Project and Administrative Specialist to join our dynamic Enterprise Program Management Office team inON-Ottawa-1800 Alta Vista .

The Project and Administrative Specialist is a hybrid position combining project management support with divisional administrative coordination. The successful candidate will support internal project activities within the Finance & Corporate Services division/ePMO office while providing administrative assistance to the ePMO team.





Leveraging portfolio management tools and data insights, you will maintain project inventories, administer project tracking platforms, and analyze portfolio data to support accurate reporting and visibility of divisional and enterprise initiatives.

- You will update corporate tools such as Microsoft Planner, ClearPoint, SharPoint sites, etc., to ensure an accurate view of divisional and enterprise project activity is captured.

Drawing from your organizational skills, you will plan, coordinate and integrate activities of specific smaller projects and/or components of major, complex projects on behalf of ePMO department.

- You will contribute to information gathering, reporting and analysis of related issues and provide project-related technical advice and support to the division.
- Harnessing your collaborative spirit, you will provide administrative and operational support to the PMO and where required the Finance & Corporate Services Division team.
- You will coordinate travel arrangements, manage calendar scheduling and meeting coordination for Associate Directors, including preparing agendas, circulating materials, and capturing action items.
- Applying your event planning experience, you will partner with stakeholders to coordinate and execute internal meetings, town halls,



and divisional events.
- Harnessing your interpersonal skills, you will collaborate with managers, leaders and stakeholders to build and foster relationships, all the while ensuring confidentiality.
- You may also participate in the development of training materials.

Desired education and skills

- Post-secondary level education, preferably a university degree or college diploma in a related field.
- A minimum of three (3) years related experience in project management and/or administrative roles.
- Proven experience successfully interacting and building credibility with senior managers and stakeholders.
- Robust organizational and time management skills, with the ability to manage multiple priorities and meet competing deadlines in a fast-paced environment.
- Ability to analyse complex problems, interpret business needs and develop integrated, creative solutions.
- Proficiency in computer software including Word, Excel and PowerPoint is a must.
- Completed training in project management such as PRINCE2, PMP.

What we offer you

- 4 weeks' vacation.
- Annual performance award up to 6%.
- Comprehensive group health, dental and vision perks for you and your family.
- Employee discounts, wellness program, professional resources.

What you can expect

- This role requires the individual to be onsite at 1800 Alta Vista Dr, Ottawa, Ontario, with mandatory days being Monday and Tuesday.

We acknowledge that the work of Canadian Blood Services spans many Territories and Treaty areas across the country, and we are grateful for the Traditional Knowledge K

📌 Project and Administrative Specialist (Ottawa)
🏢 Canadian Blood Services
📍 Ottawa