Career Opportunities: GardaWorld - Proposal Writer - Toronto or Ottawa - 80k-90k (250929)

Requisition ID250929-Posted10/23/2026-Corporate-Operations and Administration-Canada-Ontario

The Proposal Writer plays a key role in achieving GardaWorld’s sales objectives by developing competitive, strategic, and customized proposals in response to complex Requests for Proposals (RFPs).

Key Responsibilities

Proposal Strategy & Positioning

- Support the development of proposal strategy in collaboration with business owners, sales leaders, and cross-functional teams
- Analyze RFP requirements to identify client priorities, evaluation criteria, and key decision drivers
- Contribute to value messaging that differentiates GardaWorld’s integrated security solutions
- Ensure proposals are aligned with client industry context, risk workplace, and operating requirements

Proposal Development & Writing

- Develop clear, structured, and persuasive proposal content tailored to each client
- Translate operational, financial, and solution inputs into business-focused messaging
- Ensure consistency, accuracy, and quality across all proposal sections
- Review, edit, and proofread proposal content to meet professional and compliance standards

Cross-Functional Collaboration

- Coordinate inputs from Sales, Operations, Finance, HR, Legal, and subject-matter experts
- Facilitate working sessions to gather required information and align content
- Ensure all contributors understand expectations, timelines, and deliverables

Project Management & Execution

- Manage proposal timelines, priorities, and submission schedules
- Track risks, dependencies,



and outstanding inputs throughout the proposal lifecycle
- Escalate issues as needed to ensure on-time, high-quality submissions
- Maintain proposal documentation, templates, and records within company platforms and CRM

Continuous Improvement

- Contribute to the evolution of proposal templates, tools, and content libraries
- Incorporate lessons learned from proposal outcomes to improve future submissions
- Support the standardization of proposal processes while maintaining flexibility for customization

Qualifications & Experience

- 5+ years of experience in proposal writing, RFP responses, or strategic commercial writing
- Experience in security, facilities services, infrastructure, construction, engineering, or other complex B2B service environments preferred
- Strong understanding of integrated service solutions and operational delivery models
- Excellent written communication skills in English; bilingual English/French is an asset
- Strong organizational and project management skills with the ability to manage multiple deadlines
- Proven ability to work effectively in cross-functional, matrixed environments
- Proficiency with Microsoft Office (Word, PowerPoint, Excel); CRM and proposal tools are an asset

What We Offer

- Opportunity to work on strategic, high-impact RFPs and key accounts
- Exposure to senior commercial and operational stakeholders
- Hybrid work model supporting flexibility and work-life balance
- Competitive benefits, including insurance and retirement plans
- Career development opportunities within a national, growing organization

📌 GardaWorld - Proposal Writer - Toronto or Ottawa - 80k-90k
🏢 GardaWorld
📍 Toronto