At Kinaxis we are responsible about culture, we are serious about technology, we are serious about customers, and we are serious about not taking ourselves too seriously. Today, we have grown to become a global organization with over 2000 employees around the world, 6 global office and a best-in-class HQ in Ottawa, Canada. As winners of several Top Employer awards globally, we are proud to work with our customers and employees towards solving some of the biggest challenges facing supply chains today.

Our powerful, AI infused platform provides full transparency and visibility across end-to-end supply chains, enabling our customers to make faster, better decisions. With more than 40,000 users in over 100 countries, we are expanding our team as we continue to innovate and revolutionize how we support our customers.

Hybrid, 3 days/week at our office in Ottawa, Canada

We are seeking a highly experienced Senior Payroll Specialist to support payroll operations across Canada, the United States, and multiple international jurisdictions.

The successful candidate will be responsible for the accurate and timely processing, reconciliation, compliance, and administration of payroll programs for a global workforce. This individual will serve as a subject matter expert on payroll legislation, taxation, benefits, statutory reporting, auditing, payroll accounting, and payroll system administration while partnering closely with Human Resources, Finance, Benefits, Tax, and external payroll providers.

This role is ideal for an experienced payroll professional who thrives in a complex, multinational environment and enjoys solving challenging payroll and compliance issues.

Annual cash compensation ranges from $76,000 to $80,000, plus a discretionary 10% company bonus. Payroll Processing and Administration

Assist with processing payrolls for Canada, the United States, and international entities in accordance with local legislative requirements and company policies.

Validate payroll inputs, earnings, deductions, taxes, benefits, commissions, bonuses, stock transactions, and retroactive adjustments.

Review payroll outputs and investigate discrepancies prior to payroll approval and transmission.

Support payroll activities related to hires, terminations, leaves of absence, promotions, transfers, and compensation changes.





Ensure payrolls are completed accurately and within established service level timelines.

Global Payroll Vendor Coordination

Submit payroll changes and supporting documentation to local payroll providers.

Review payroll results received from service providers and resolve discrepancies.

Ensure compliance with payroll legislation, taxation requirements, social security programs, and statutory regulations.

Prepare and review payroll remittances and year-end reporting obligations.

Support audits, tax inquiries, and compliance reviews.

Maintain payroll procedures and process documentation.

Monitor legislative changes and assist with implementation of payroll-related updates.

Benefits and Retirement Plans

Administer payroll-related deductions and company contributions for retirement and benefit programs.

Prepare and reconcile pension, savings plan, and benefit remittances.

Payroll Accounting and Reconciliations

Prepare payroll reconciliations and validate payroll-related financial transactions.

Reconcile payroll registers to general ledger accounts.

Prepare payroll journal entries and supporting documentation.

Investigate and resolve outstanding payroll-related balance sheet items.

Audit and Internal Controls

Prepare documentation supporting internal and external audit requirements.

Maintain payroll controls and support control testing activities.

Ensure payroll transactions are appropriately documented and traceable.

Assist with payroll process reviews and compliance assessments.

Systems and Process Improvement

Act as a subject matter expert for payroll systems, interfaces, and reporting tools.

Develop and maintain payroll reports, reconciliation tools, and process documentation.

Employee and Stakeholder Support

Respond to complex payroll-related inquiries from employees, HR, Finance, and management.

Explain payroll calculations, deductions, tax implications, and statutory requirements.

Provide guidance on payroll policies and procedures.





Extensive payroll experience in progressively responsible payroll roles.

Extensive experience processing payroll in Canada.

Strong knowledge of payroll legislation, taxation, year-end processing, and statutory reporting.

Experience with payroll reconciliations, accounting entries, and financial controls.

Ability to effectively engage stakeholders and utilize available resources to obtain information needed for accurate payroll decisions.

Payroll Compliance Practitioner (PCP) designation or equivalent.

Experience with SuccessFactors, Workday, or similar HRIS systems.

Advanced Microsoft Excel skills.

#Senior ;

Work With Impact: Our platform directly helps companies power the world’s supply chains. We see the results of what we do out in the world every day, when we see store shelves stocked, when medications are available for our loved ones, and so much more.

Companies across industries trust us to help them take control of their integrated business planning and digital supply chain. Some of our customers include Lockheed Martin, Unilever, P&G;, ExxonMobil, Cisco and more.

Social Responsibility at Kinaxis: Our Diversity, Equity, and Inclusion Committee weighs in on hiring practices, talent assessment training materials, and mandatory training on unconscious bias and inclusion fundamentals. Sustainability is key to what we do and we’re committed to a long-term net-zero operations strategy. We are involved in our communities and support causes where we can make the most impact.

Flexible vacation and Kinaxis Days (company-wide days off)

Adaptable work options

Regularly scheduled virtual fitness classes

Mentorship programs, training, and career development

For more information, visit the Kinaxis website at or the company’s blog at

Kinaxis welcomes candidates to apply to our inclusive community. We provide accommodations upon request to ensure fairness and accessibility throughout our recruitment process for all candidates, including those with specific needs or disabilities. We use artificial intelligence (AI) tools in the initial step of the recruitment process to compare submitted resumes against the job description to identify candidates whose education, experience, and skills most closely match the requirements of the role.

📌 Senior International Payroll Specialist (Ottawa)
🏢 Kinaxis
📍 Ottawa