Zehr Construction, the construction division of Zehr Group, is looking for an Accounting Assistant to assist with accounts payable and administrative tasks. The Accounting Assistant will process supplier and subcontractor invoices, keep WSIB and insurance certificates current, and keep accounting documents organized in the company's systems and folders. The role also acts as a liaison between project coordinators/managers and suppliers/trades to ensure invoices are accurate and approved promptly.

As the person gains experience with project management and the construction industry, this role is expected to progressively take on additional responsibilities. The ideal candidate is a natural collaborator who understands processes, communicates well with colleagues across all functions of the organization, prioritizes effectively, pays close attention to detail, and is willing to learn.

AREAS OF RESPONSIBILITY

Monitor the Accounts Payable inbox

Ensure invoices comply with Zehr's requirements

Input supplier and subcontractor invoices into the system

Review supplier statements, following up on missing invoices or correcting errors

Act as a liaison between the project coordinators/managers and the suppliers/trades, ensuring invoices are accurate and approved in a timely manner

Update WSIB clearance certificates and certificates of insurance before they expire

Keep accounting documentation organized and filed in the company's systems and folders

Assist the Accounting Team as required





Any other reasonable tasks required to meet the requirements of this position in a skilled and complete manner

EDUCATION AND EXPERIENCE REQUIRED

0-2 years of experience working in an administrative role, preferably in the construction industry

Diploma or degree in Business Administration, Accounting, Construction, or a related field of study is preferred

Basic understanding of the principles of finance, bookkeeping, and accounting

Experience with accounting and project management systems; Sage 300 CRE and Procore experience is an asset

Construction industry knowledge is an asset

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

Strong written and verbal communication skills

Customer service skills

Ability to work independently and as part of a team

Organized, logical, and detail-oriented

Deadline-driven, with the ability to prioritize tasks

Understanding of finance and accounting principles

Intermediate Excel skills

Willingness to learn

WORKING CONDITIONS - PHYSICAL/MENTAL/SENSORY DEMANDS

Typically work in an office environment

Deadline-driven environment tied to invoice approvals, payment runs, and month-end close

Frequent sitting, keyboarding, filing, and data entry

Frequent communication with project coordinators, project managers, suppliers, and subcontractors

Attention to detail and handling of confidential financial information

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📌 Accounting Assistant (Ontario)
🏢 Zehr Construction
📍 Ontario