UPLAND is a leading Canadian planning and design firm based in Halifax, Nova Scotia. Since 2014, we’ve worked with communities across the region to deliver locally grounded, innovative planning and design solutions. As a collaborative team of landscape architects, planners, urban designers, engagement specialists, and GIS analysts, we take pride in creating meaningful, context-specific work. Our projects span landscape architecture, urban design, physical site planning, municipal policy, active transportation, housing, parks, and more. We’re known for award-winning, high-quality work that is rooted in community engagement and strong partnerships.

About the Position
UPLAND is seeking an experienced Office Manager to support our team. This role is ideal for someone who brings strong business administration and financial experience. The Office Manager is the operational backbone of the organization. You will ensure our financial and project systems are accurate and efficient, support leadership with project setup and reporting, and keep the office running smoothly as our business continues to grow. This role requires someone who is highly organized, proactive, discreet, and comfortable juggling the following priorities:

Work with our bookkeeper to manage day-to-day expenses using QuickBooks Online and Dext

Process accounts payable and monitor accounts receivable

Manage staff expense reports and reimbursements

Oversee office insurance policies and financial subscriptions

Project Support

Support leadership and project managers with project setup and administration

Assist with expense tracking, subconsultant management, and invoicing coordination

Maintain project systems including Factor, Slack, Google Drive, Notion, and other tools

Coordinate travel bookings, venue rentals, and project-related logistics

Operations

Coordinate advantages enrollment and plan management

Support recruitment, hiring logistics, contracts, and onboarding processes

Manage office supplies,



vendors, building relationships, and workspace setup

Support office events, team meetings, and social activities

Maintain staff records, time-off tracking, and internal communications

Day-to-day Operations

Manage office supplies, vendors, building relationships, and workspace setup

Oversee health and safety compliance, PPE, first aid, and workplace ergonomics

Coordinate office events, team meetings, and social activities

Manage office technology, equipment, and IT coordination

Maintain staff records, time-off tracking, and internal communications

What We're Looking For
Qualifications:

Strong demonstrated bookkeeping and financial administration experience

Experience in office management and business administration

Tech-savvy and confident managing financial, and project management systems

Highly organized, detail-oriented, and able to handle sensitive information with discretion

“Nice to have” Skills & Attributes:

Experience with software, such as Gemini (AI), Notion, and Adobe Creative Suite

Proposal writing experience

Background in consulting, planning, engineering, architecture, or qualified services

Why Work With Us?
At UPLAND, we believe meaningful work depends on a positive and supportive workplace. We offer:

Flexible work hours and remote work options

Generous vacation pay for part time staff (10% compared to provincial 4-6% standard)

Comprehensive health, dental, and long-term disability coverage

Access to the Halifax Transit Smart Trip program

A bright, welcoming office in Halifax’s historic Brewery Market

Annual Professional Development stipend

Clear company structure with career development opportunities

Committed to Inclusion
UPLAND is committed to creating and celebrating a diverse, inclusive workplace. We welcome applications from all qualified individuals regardless of race, gender identity, sexual orientation, age, religion, disability, or background.

Learn more about us at uplandstudio.ca

#J-18808-Ljbffr

📌 Office Manager (British Columbia)
🏢 Upland Planning + Design
📍 British Columbia