BTY is an award-winning professional consultancy providing complete project solutions in real estate and infrastructure asset planning, development, operations, and transactions. With a portfolio of projects valued at over $100B, our experience spans industries, sectors, and continents.

We are committed to creating and sustaining a workplace that is both meaningful and inspiring by fostering collaboration, connection, and purpose. People at BTY have a voice, a valued role within an inclusive team, and support for their well-being and professional development. Join us in delivering high-impact projects that strengthen the communities where we work, live, and play.

As an Executive Assistant at BTY, you will provide high-level administrative and organizational support to our CEO and COO. You will play an important role in coordinating executive schedules, meetings, travel, communications, and priorities while helping ensure confidential and time-sensitive responsibilities are completed accurately and efficiently. This position is well suited to an experienced and highly organized professional who exercises sound judgment, anticipates needs, and remains composed while managing competing priorities.

What You Get to Do

Manage complex executive calendars, schedules, meetings, appointments, and daily priorities for the CEO and COO

Coordinate domestic and international travel arrangements, including flights, accommodations, transportation, visas, and detailed itineraries

Organize executive meetings by coordinating agendas, meeting materials, boardroom requirements, audiovisual equipment, catering, and internal and external attendees

Prepare meeting minutes, track action items, and follow up on executive decisions and deliverables

Prepare, format, and manage executive correspondence, reports, presentations, and other confidential documentation

Coordinate executive expense reports, reconciliations, and related administrative requirements

Support executive communications and relationship management, including correspondence and follow-up with internal and external stakeholders

Provide support with professional and personal scheduling or arrangements as requested by the CEO and COO

Proactively anticipate executive needs, manage competing priorities, and ensure confidential and time-sensitive tasks are completed promptly

Provide administrative support to BTY’s Co-Chairs, including coordinating meetings,



preparing minutes, and following up on action items

Coordinate company-wide client gifting initiatives, including ordering, distribution, and budget tracking

Provide coverage for other EAs during vacations, absences, or as operationally required

Collaborate with other EAs and the admin team on administrative projects, company initiatives, events, meetings, and ad hoc requests

What You’ll Bring

A minimum of 6 years of experience providing executive-level administrative support, preferably supporting multiple senior executives

Post-secondary education in Business Administration or a related discipline is preferred, but not required

Demonstrated experience coordinating complex calendars, international travel, executive meetings, and confidential communications

Advanced proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint, as well as Adobe Acrobat

Exceptional organizational and time-management skills, with the ability to manage multiple priorities and unexpected deadlines

Strong judgment, discretion, and confidentiality when handling sensitive information

A proactive approach to anticipating needs, identifying potential issues, and working independently to resolve them

Excellent written and verbal communication skills, including strong document preparation and proofreading capabilities

Strong interpersonal skills and the ability to establish effective relationships with internal and external stakeholders

High attention to detail and accuracy in correspondence, scheduling, recordkeeping, and documentation

The ability to remain adaptable, professional, and composed in a fast-paced environment with changing priorities

A collaborative approach and willingness to provide operational coverage across the administrative team when required

Strong technical aptitude and the ability to learn current systems and software.

Eligibility to work in Canada

Wage
The hiring range for this position is 70,000 to 80,000 CAD per year.



Please note the compensation information provided is a good faith estimate for this position only and is provided pursuant to the British Columbia Pay Transparency Act. It assumes the successful candidate will be in Vancouver or perform the position from Vancouver. BTY takes into consideration a candidates education, training, and experience, as well as the positions work location, expected quality and quantity of work, external market and internal value, including seniority and merit systems, and internal pay alignment when determining the salary level for potential new employees. In compliance with the Pay Transparency Act, a potential new employees salary history will not be used in compensation decisions. .

Compensation Package

Comprehensive health, dental, vision, life insurance, and long-term disability benefits

RRSP matching program

Minimum 15 paid vacation days per year

10 paid sick days per year

Eligibility for discretionary bonuses and annual compensation increases

Financial support toward approved professional development opportunities and membership dues

Why Consider our Team?

Work on meaningful projects that impact communities globally.

Enjoy workplace flexibility with the freedom from a hybrid program.

Receive a competitive compensation package with health and dental benefits, above-average vacation, RRSP matching, bonuses, sick days and more.

Advance your career with continuous learning and professional development opportunities.

Receive health and well-being support through our Employee Assistance Program.

Get involved in team building and community support activities with a team who have been certified Best Place to Work for 7 years in a row by our employees and Great Place to Work

Visit our website or follow us on LinkedIn to learn more about our services, markets and the people behind our success.

On this occasion, we request no outside solicitation from recruitment agencies.

We are committed to fostering a diverse, equitable, and inclusive workplace where everyone can thrive. We welcome and encourage applications from individuals of all backgrounds, including groups who are currently underrepresented in the construction industry such as Indigenous Peoples, members of visible minorities and people of colour, persons with disabilities, women, and people from 2SLGBTQIA+ communities.

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📌 Executive Assistant (British Columbia)
🏢 BTY Group
📍 British Columbia