Civic Properties/Fleet Manager, Exempt Acting Full Time Term, JP2026-109 Civic Properties/Fleet Manager

CIVIC PROPERTIES

Acting Full Time Term Nov 16/26 - Apr 16/27

$The Civic Properties/Fleet Manager is a management position responsible for administrative, supervisory and technical work in planning, coordinating and directing all building and fleet maintenance operations in the City.

The Civic

Properties and Fleet Manager will prepare budgets, monitor workflow and analyze costs. The position will be responsible for lifecycle planning and the preventative maintenance programs for building systems and Fleet vehicles. The position will coordinate work assignments throughout the planning, implementation, supervision and evaluation stages and will liaison with contractors, supervisors and departmental supervisors.

SUPERVISION RECEIVED

Director of Public Works.

SUPERVISION EXERCISED

Exercises supervision over all department staff, either directly or through subordinate supervisors.

KEY RESPONSIBILITIES FLEET AND CIVIC PROPERTIES

Plans, coordinates, implements and directs the preventative and seasonal maintenance programs for Civic Properties.

Plans, coordinates, implements and directs the Fleet maintenance and purchasing program, ensuring a detailed and

Schedules, manages and directs assigned staff in all maintenance efforts in cleaning, maintenance, repairs and equipment replacement for all civic facilities and fleet.

Supervises and manages tool inventory and departmental vehicles used by maintenance staff.

Supervisors various janitorial staff and maintains an inventory of cleaning supplies at each building.

Ensures fleet and building maintenance is compliant with all applicable regulations and in accordance with best practices for maintenance and general life cycling through the use of preventative maintenance programs in both civic facilities and fleet operations.

administers and manages the budget for all areas of responsibility and monitors and controls expenditures; maintains all designated building and equipment within the budget allotment; ensures purchases are made in compliance with organizational purchasing policies.

Selects, inspects, supervises and directs special projects by contractors in accordance with City policy and procedures relating thereto, and may liaise with consultants and/or contractors on larger constructions sites and special projects.

Executes organizational, departmental and facility rules, regulations, policies and procedures; ensures that subordinates comply with all related policies, procedures, regulations and legislative requirements.

Selects and hires employees under their supervision.





Conducts regular performance evaluations of employees under their direction and control in accordance with the Collective Agreement and initiates required procedures for correction of non-culpable performance deficiencies.

Establish performance standards and monitor employee performance.

Conduct performance evaluations of assigned personnel.

Resolve employee complaints and respond to grievances according to the Union Agreement.

Provides input into labour relations as required, including participating in labour management meetings on an as needed basis, providing input into the formulation and review of bargaining proposals and advising senior management in labour relations matters affecting their department.

Contributes to continuous improvement of the City’s safety culture and the management systems.

Conducts and participates in workplace inspections in the prevention of unsafe conditions that could be hazardous to the health and safety of workers.

Knows, understands and ensures compliance with the City’s Occupational Health and Safety Program and supplemental safety programs, the Worker’s Compensation Act, Occupational Health and Safety Regulations, Canadian Safety Standards, Technical Safety BC, National Safety Code and other applicable legislation.

Ensures the health and safety of workers including any other worker present at the workplace, ensuring workers are provided with the information, instruction, training and supervision necessary to perform their work safely.

monitors emerging trends and needs, provides technical and professional advice; Develops recommendations and drafts policy proposals; Works flexible and varied hours, as may be necessary, to meet the requirements of the position.

Maintains records of assignments, work history and inventory of parts by utilizing various workflow management software components including (but not limited to) Cityworks, StarGarden, When2Work, Kace, Questica, WorkHub etc.

CORE PERFORMANCE OBJECTIVES

Community Focused – takes timely and positive actions to provide superior service to the community

Leadership – always striving to build up and manage our human and physical assets

Innovation – always looks beyond the here and now,



in creating a new and better future for the community

Post-secondary education completed from a recognized technical school, college or university with courses completed in Facility Management/Maintenance and Operations, Project Management, Red Seal Certification, or related field or equivalent experience and education may be considered.

A minimum of five (5) years of experience in fleet management/maintenance, including sound supervisory and administrative experience, preferably in a unionized environment

Valid BC Class 5 Driver’s Licence

Ability to obtain RCMP enhanced security clearance (within one year of hire)

Considerable knowledge of the functions and operations of building systems, HVAC, direct digital controls systems (DDC), pool maintenance, freon and ammonia refrigeration plants, plumbing, security systems, elevators, roofing, janitorial, energy efficiency and electrical equipment and services

Considerable knowledge in heavy and light duty equipment operation, maintenance and repairs with a working knowledge of diesel, gasoline and small engine repair.

Ability to delegate, set expectations and monitor the progress of all direct reports

Demonstrated understanding of civic facilities and fleet maintenance theories and principles

Demonstrated ability to handle a complex and wide-ranging workload, often under pressure, in a flexible manner ability to exercise sound judgement in the interpretation and application of related regulations, policies and procedures

Excellent customer service skills; ability to present a neat appearance and to deal tactfully and effectively with the public long periods of time, looking at a computer for long periods of time, and lifting and/or moving The Civic Properties and Fleet Manager will meet the level of satisfactory performance in each of their responsibilities and annual work objectives/ development plan. The quality of work expected, will be based on measurable volume and compared against meaningful standards, and considering any unusual conditions which affect output. The quality of performance expected will be based on the frequency of errors, efficient use of resources, excellence of workmanship, and measured against work objectives and division performance measures.

Formal application, rating of education and experience, oral interview and reference check, and job-related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed. When you head north, you don’t just relocate. Digits only or add + for international numbers

📌 Civic Properties/Fleet Manager, Exempt Acting Full Time Term (Fort St. John)
🏢 City-of-Fort-St.-Joh
📍 Fort St. John