Job Summary

We are seeking a highly organized, detail-oriented Executive Assistant to support the CEO and help keep daily business operations running smoothly. This role combines executive and administrative support with front-desk, customer service, and basic bookkeeping responsibilities. The ideal candidate communicates professionally, handles sensitive information with discretion, and can manage competing priorities in a fast-paced office.

Duties

- Manage the CEO’s schedule, appointments, and meeting logistics using Microsoft Outlook Calendar and Google Workspace.
- Coordinate correspondence, prepare documents, and assist with follow-up on action items.
- Answer and route calls, welcome visitors, and provide courteous customer service at the front desk.
- Operate multi-line phone systems and maintain qualified phone etiquette.
- Perform clerical and administrative tasks, including data entry, filing, document organization, and record maintenance.
- Assist with bookkeeping tasks and routine financial recordkeeping using QuickBooks.
- Prepare, review, and proofread business documents for accuracy, clarity,



and professional presentation.
- Support office operations and take on additional administrative tasks as needed.

Skills

- Administrative, office, or clerical experience; experience supporting an executive is an asset.
- Strong organizational skills, attention to detail, and the ability to prioritize multiple tasks.
- Proficiency with Microsoft Office, Microsoft Outlook Calendar, and Google Workspace.
- Familiarity with QuickBooks and bookkeeping practices.
- Accurate typing and data entry skills.
- Strong proofreading, filing, and document-management abilities.
- Customer service experience and polished phone etiquette.
- Comfort working at a front desk and using multi-line phone systems.
- Professional written and verbal communication, sound judgment, and discretion when handling confidential information.

Pay: $22.00-$24.00 per hour Expected hours: 40.0 per week

Benefits

- Paid time off
- Work from home

Work Location: In person

📌 Executive Assistant to CEO (Cambridge)
🏢 Gore Mutual Insurance
📍 Cambridge