Accounts Payable Coordinator

Organization Name: West-Can Seal Coating & Western Asphalt Products

Department: Accounting

Reports To: Controller

Type: Full-Time, Permanent (In-Office)

Location: Didsbury, Alberta

Position Summary

The Accounts Payable Coordinator is responsible for the accurate and timely administration of the company's accounts payable function. This role ensures vendor invoices and payments are processed efficiently, maintains accurate financial records, supports month-end activities, and works closely with Finance, Operations, and vendors to resolve discrepancies and improve processes.

The successful candidate is organized, detail-oriented, and able to manage a high volume of transactions while providing excellent service to both internal and external stakeholders.

Key Responsibilities

Accounts Payable Administration

- Manage the full accounts payable cycle, including receiving, reviewing, coding, obtaining approvals, processing, and filing vendor invoices.
- Process weekly and monthly cheque and electronic payment runs while maintaining accurate payment records.
- Reconcile vendor statements and monitor accounts payable aging to ensure timely payments and accurate account balances.
- Prepare month-end accrual information and provide support for accounting close processes.

Invoice Verification & Reconciliation

- Match vendor invoices with purchase orders, haul/scale tickets, delivery receipts, and other supporting documentation.
- Investigate and resolve discrepancies related to pricing, quantities, freight, taxes, and receiving documentation by working collaboratively with vendors and internal departments.

Corporate Expense Administration

- Reconcile corporate credit card statements, ensuring expenses are properly coded and supported by appropriate documentation.




- Monitor corporate fuel accounts to ensure uninterrupted fuel access for field operations.

Vendor & Purchasing Support

- Maintain vendor records, including new vendor setup and account updates.
- Respond to vendor payment inquiries professionally and in a timely manner.
- Assist with the administration and receipt of purchase orders to maintain complete and auditable procurement records.

Continuous Improvement

- Identify opportunities to improve accounts payable processes, internal controls, and workflow efficiency.
- Maintain organized electronic records and ensure compliance with company policies and accounting procedures.
- Provide additional accounting and administrative support as required.
- Demonstrate a commitment to company health, safety, and environmental standards.

Key Performance Indicators

Success in this role will be demonstrated through:

- Accurate and timely processing of vendor invoices and payments.
- Well-maintained vendor accounts and positive supplier relationships.
- Prompt identification and resolution of invoice discrepancies.
- Accurate reconciliations and month-end support.
- Continuous improvement of accounts payable processes and efficiencies.

What we’re looking for…

Education

- Diploma or Certificate in Accounting, Finance, or Business Administration is considered an asset.
- Equivalent education and experience will also be considered.

Experience





- Minimum two years of accounts payable or accounting support experience.
- Experience in construction, manufacturing, transportation, or another high-volume transactional environment is considered an asset.

Knowledge & Technical Skills

- Robust understanding of accounts payable processes and basic accounting principles.
- Proficiency with Microsoft Excel and Google Workspace (Mail, Sheets, Docs, and Drive).
- Experience with ERP software is considered an asset.

Additional Requirements

- Exceptional attention to detail and accuracy.
- Strong organizational and time management skills.
- Ability to prioritize competing deadlines in a fast-paced environment.
- Excellent analytical and problem-solving abilities.
- Professional communication and customer service skills.
- Ability to work independently while collaborating effectively across departments.
- A proactive mindset focused on continuous improvement and efficiency.

Work Conditions

- Full-time, in-office position based in Didsbury, Alberta.
- Standard hours are Monday through Friday, 8:00 a.m. to 4:30 p.m. (40 hours per week).
- Overtime may be required during peak season.

Compensation & Advantages

- Competitive salary.
- Company-matched RRSP program.
- Co-paid health benefits.

Pay: $60,000.00-$65,000.00 per year

Benefits:

- Company events
- Dental care
- Life insurance
- On-site parking
- Paid time off
- RRSP match

Application question(s):

- Are you able to reliably commute or relocate to Didsbury, AB for 100% in-office work (Mon–Fri)?
- How many years of Accounts Payable experience do you have?
- Experience in construction, manufacturing, transportation or high-volume transactional setting?

Work Location: In person

📌 Accounts Payable Coordinator (Didsbury)
🏢 West-Can Seal Coating
📍 Didsbury