Job Summary

The Coordinator, Event Development & Sponsorship is an essential member of the Event Development Team at Excite Lethbridge, supporting the success of our internally produced events and sponsorship programs through event coordination, relationship management, and strategic asset delivery.

This role is primarily responsible for sponsorship coordination, ensuring sponsors receive exceptional value through seamless activation, fulfillment, and relationship management. From coordinating sponsorship activations at major events such as Whoop-Up Days to managing sponsorship inventory, tracking asset delivery, and supporting sponsor engagement, you will play a key role in bringing sponsorship commitments to life and driving long-term retention. In addition, this position supports the planning and execution of internally produced events, assists with event logistics and on-site coordination, and contributes to other organizational initiatives and duties as assigned.

Reporting directly to Manager of Event Development, you’ll help elevate Excite’s reputation as a premier destination for partner engagement and community connection.

Job Essential Functions

· Sponsorship Contract Management: Review and interpret sponsorship agreements, identify all contractual deliverables, and coordinate the execution of approximately 100 sponsorship contracts annually. Outcome: All contractual obligations are fulfilled accurately and on time through effective planning, tracking, and coordination.

· Deliverable Coordination and Tracking: Maintain sponsorship activation trackers, monitor deadlines, and ensure sponsorship commitments are completed as outlined in agreements. Outcome: Deliverables are completed on time, accurately documented, and aligned with contractual requirements.

· Invoice Administration: Issue sponsorship invoices in accordance with contract terms and payment schedules.



Outcome: Sponsorship revenue is billed accurately and promptly.

· Accounts Receivable Follow-Up: Track outstanding sponsorship invoices and conduct follow-up activities using established procedures. Outcome: Improved collections and reduced overdue accounts.

· Sponsorship Activation Coordination: Coordinate and execute sponsor activations across organizational events, ensuring all sponsorship benefits are delivered as contracted. Outcome: Professional and seamless activation of sponsorship commitments.

· Value-in-Kind (VIK) Sales and Fulfillment Support: Assist in identifying, coordinating, tracking, and fulfilling Value-in-Kind sponsorship opportunities. Outcome: VIK partnerships are effectively managed and contribute to event and organizational success.

· Sponsorship Rental Coordination: Coordinate sponsorship-related rental opportunities and associated commitments. Outcome: Rental obligations are fulfilled efficiently and contribute to successful event delivery.

· Sponsor Experience Coordination: Serve as a key point of contact for sponsorship fulfillment by providing clear communication, timely responses, and coordination of sponsorship advantages. Outcome: Sponsors receive a positive and skilled experience throughout the fulfillment process.

· Cross-Department Communication and Logistics: Coordinate communication and logistics across departments to ensure sponsorship deliverables, activations, and event requirements are executed successfully. Outcome:



Seamless operations and effective delivery of sponsorship commitments.

· Marketing Asset Management: Coordinate the creation, collection, and distribution of sponsorship-related marketing assets and materials. Outcome: Marketing commitments are delivered accurately and on schedule.

· Internal Event Coordination: Support the planning, coordination, and execution of internally produced events, including the Farmers' Market, Whoop-Up Days, Lethbridge & District Pro Rodeo, Ag Expo, and other events as assigned. Outcome: Events are delivered safely, efficiently, and in accordance with organizational objectives.

· Event Operations Support: Assist with vendor coordination, exhibitor communication, logistics planning, event setup and teardown, and on-site event operations. Outcome: Successful event execution and positive stakeholder experiences.

· KPI Development and Reporting: Develop and monitor annual KPIs related to sponsorship fulfillment, activation completion, invoice compliance, event support, and marketing asset delivery. Outcome: Measurable accountability and continuous operational improvement.

· Other Duties and Special Projects: Contribute to organizational initiatives, event-related projects, and other responsibilities as assigned. Outcome: Responsive support for evolving organizational and event needs.

This role is perfect for a motivated individual eager to develop their skills in sponsorship coordination within a vibrant organization committed to community impact and partnership excellence. Join us in creating meaningful connections that make a difference!

Pay: $50,000.00-$55,000.00 per year

Benefits:

- Casual dress
- Dental care
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match

Work Location: In person

📌 Sponsorship Coordinator (Lethbridge)
🏢 Excite Lethbridge
📍 Lethbridge